Position Summary

Skagit Valley College (SVC) is accepting applications for an Office Assistant position, located at Oak Harbor on our Whidbey Island Campus. The Office Assistant I position performs a variety of receptionist, clerical projects and assignments in direct support of Student Services and Enrollment Services.

This is a part-time, hourly position, typically working 15 or fewer hours per week during the period of Monday through Friday within business hours of 8:00 am to 5:00 pm. Work days and hours may vary based on the need of the program. The exact schedule will be worked out with the candidate selected for hire.

SVC is nationally known for a strong commitment to student success. We are looking for faculty who show exceptional classroom skills and who challenge students through innovative inclusive pedagogy and teaching strategies. Faculty and staff at SVC respect and work with diverse students, colleagues, staff and others in a campus climate that promotes innovative teaching, quality scholarship, a diverse learning environment, and equitable access and educational achievement for all students.

Duties and Responsibilities

• Act as receptionist for student services by fielding multi-line telephones, responding to emails and forwarding requests to appropriate individuals, and receiving in-person visits;
• Perform electronic mail tasks, answer general telephone and in person inquiries from potential and enrolled students, and the public;
• Perform general office support including but not limited to: word processing, electronic filing, copying, and collating information for projects and training;
• Assist staff with the acquisition and distribution of materials needed in college enrollment sessions (Cardinal Take Off);
• Utilize a multi-calendar system, schedule calendar meetings and student appointments as requested by staff via phone, email and in-person appointments;
• Maintain established recordkeeping systems by regularly sorting and filing enrollment documents as turned in;
• Perform Word processing tasks such as mail merging for letters, sorting, integrating text with graphics, and downloading data;
• Provide other clerical support to the staff and program as requested;
• Provide office coverage as needed.

Knowledge, Skills, and Abilities:

• Knowledge of and proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook;
• Knowledge of Databases and electronic file management, scanning, file retrieval, etc.;
• Knowledge of office procedures and practices;
• Ability to provide excellent customer service by effectively addressing questions and concerns;
• Ability to use general office equipment such as multi-line phones, copiers, printers, and computers;
• Skill with computers, including word processing, electronic mail;
• Knowledge of proper spelling, punctuation, sentence structure and grammar;
• Ability to effectively communicate with co-workers and clients;
• Ability to effectively listen, read, understand, and interpret information and ideas;
• Ability to adapt to changing business needs, conditions, and work responsibilities;
• Knowledge of privacy policies and ability to maintain confidentiality.

Qualifications

Minimum Qualifications:

• 
  Associate's degree and experience working in education and/ or administrative support

OR

• High School Diploma/ GED and one year of experience working in education and/ or administrative support.

Desired Qualifications:

• Database experience in SMS and Target X;
• Experience working in and serving a diverse population.

Salary, Benefits, Conditions of Employment, Application Procedure

Salary and Benefits:

• Rate of pay is $14.49 per hour.
• Eligibility for benefits is in compliance with state rules and regulations.

Conditions of Employment:

• Prior to employment, the candidate must pass a criminal background check;
• If hired, you will be required to provide proof that you are either 1) a U.S. citizen, or 2) an immigrant whose status permits you to lawfully work in this country;
• Completion of academic degree(s) will be verified through receipt of official transcripts at the time of hire.
• Per Proclamation 21-14, employees must be fully vaccinated against COVID-19 no later than date of hire. As a condition of employment, the successful candidate will be required to provide proof of their COVID-19 Vaccination as part of the hire process. Exemption may be granted for religious or medical purposes, subject to approval based on the essential functions required of the position.

Application Procedure:
To be considered for this position, applicants must:

• Meet the minimum qualifications, and
• Submit a complete application to the online recruitment system at www.skagit.edu that includes the following:

• The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;
• A current resume; (Attachment: Resume)
• A cover letter/letter of interest addressing the minimum and desired qualifications for the position. (Attachment: Cover Letter)

Application Deadline: Application materials will be accepted until this position is filled. Applications may be kept on file to be considered for openings which may occur in the future. The College reserves the right to hire one or more candidates.

Application Assistance: If you have questions about the position or require special accommodation, you may contact Human Resources at (360) 416-7794, Monday through Thursday, 8:00 am to 5:00 pm Pacific Time. SVC complies with the Americans with Disabilities Act. Applicants with disabilities who require assistance with the recruitment process may leave a TDD/TTY message at (360) 416-7718.

For questions regarding the online application system, you may call NEOGOV Applicant Tech Support at (855) 524-5627 from 8:00 am to 5:00 pm Pacific Time. For best results, apply using one of the following browsers supported by NEOGOV: Google Chrome, Mozilla Firefox, Safari, Microsoft Edge, and later versions of Internet Explorer.

SVC Annual Security Report: The U.S. Department of Education and the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all colleges to provide information to current and prospective students and employees about campus safety policies, procedures and statistics on certain crimes, including hate crimes, domestic violence, dating violence, stalking and sexual assault. We are required to report our campus security information and statistics in an Annual Security Report, which is updated annually each October. All prospective employees may obtain a copy of the Annual Security Report from the Human Resources Office by calling (360) 416-7794 or by accessing the Report at: https://www.skagit.edu/about/safety-security-parking/

Skagit Valley College is an equal opportunity employer and is committed to providing equitable opportunities for all groups in terms and conditions of employment and personnel practices. SVC does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal. All faculty and staff hired at Skagit Valley College are encouraged to embrace, continually support, and enhance diversity and equity on our campus and in our community.