Office Assistant, Contracting & Procurement Job at Laramie County Community College
Laramie County Community College Cheyenne, WY 82007
Job Summary:
The Office Assistant position for LCCC is a part-time, non-benefited, position responsible for assisting the department with routine tasks that support the day-to-day operations. These tasks include but are not limited to clerical work such as filing, scanning, sorting, data entry, copying and delivering paperwork; assisting in preparing office materials; answering phones; providing general customer service; supporting special projects; and overall assisting the operational functions of the department. Individuals in this position are expected to represent the Department and LCCC in a professional manner and adhere to applicable policies and procedures.
LCCC in its strategic plan has identified important Core Values and Aspirational Values, which are inherent in the cultural fabric of the College. The person fulfilling this role is expected to bear these qualities and advocate for them. http://lccc.wy.edu/StrategicPlan/index.aspx#goal1
Other tasks may be assigned based on contemporary institutional need.
Start Date: 12/1/2021
Compensation: $16.15 per hour, commensurate with experience.
Office Support Functions:
- Support the department through clerical tasks such as filing, scanning, sorting, copying, delivering paperwork and completing general errands as needed.
- Assist with data entry, maintenance of spreadsheets and creation of department flyers or communications.
- Provide general customer service through answering phones, taking messages, scheduling appointments, responding to visitors to the department, and routing inquiries to the appropriate team member or department.
- Interact professionally, diplomatically, and appropriately with customers, students and instructors, and general public.
- Support the department with special projects through completing tasks as assigned.
- Communicate and plan accordingly with the assigned supervisor to develop and establish a work schedule.
- Promptly communicate any changes to established schedules and seek advanced approval for known schedule conflicts or requests.
- Assist with completing requests for general or routine document completion, complete templates and entry-level desktop publishing per instructions.
- Notify and elevate concerns to the appropriate supervisor regarding any issues, barriers, or concerns regarding task completion, customer concerns, or the general work environment.
- Attend and assist with department meetings and functions as needed.
- Attend applicable training sessions as needed.
- Deliver and/or pick up materials and/or supplies.
- Knowledge and ability with personal computing applications – specifically Microsoft Office Suite (e.g., Word, Excel, Outlook, and PowerPoint), Adobe products (e.g., Reader, Professional), as well as database management systems.
- Ability to maintain confidentiality standards.
- Ability to effectively communicate and collaborate with area supervisor to resolve work and college course scheduling conflicts.
- Ability to read and interpret instructions in oral, written, or diagrammatical form (e.g., a flow chart of a process).
- Excellent customer service skills; ability to communicate clearly with a variety of people, in one-to-one and small group settings – either face-to-face, by telephone, or by other electronic means.
- Ability to communicate in an informative manner and effectively listen.
- Ability to support time-based requests; able to function effectively in a multi-tasking, fast-paced environment with deadlines and frequent interruptions.
- Ability to respond to basic inquiries from faculty, staff, or other students.
- Knowledge of basic office equipment including computer, copier, printer, and telephone.
- To successfully perform the essential functions of this position, an employee must be able to maintain appropriate composure and necessary confidentiality with regard to both past and current employee, student, and donor data; documents; issues; etc., and respect privacy needs of employees, students, donors.
- The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required.
- While performing the essential functions of this position a variable work schedule may be required including long workdays, evenings, and weekends as needed.
- There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations.
- While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities.
- There may be multiple/daily instances of prolonged sitting, standing, and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor.
- An employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds to perform essential position functions.
- Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus.
- The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well.
- The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds.
- High school diploma, GED, or equivalent.
- One year of experience in an office setting working with Microsoft Office Software. (Excel, Word, Outlook).
- One year experience providing customer service and assistance in a detailed, computerized, data oriented work environment.
- Associate’s Degree from an accredited institution.
LCCC DOES NOT SPONSOR H1B VISAS
Equal Opportunity and Affirmative Action Employer
Laramie County Community College is committed to providing a safe and nondiscriminatory educational and employment environment. The college does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, political affiliation, sexual orientation or other status protected by law. Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The college does not discriminate on the basis of sex in its educational, extracurricular, athletic or other programs or in the context of employment.
http://lccc.wy.edu/
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