RavenTek is seeking a Office Management Specialist to join our team in support of our government customer located in Washington, DC.

Required Security Clearance: Secret

Responsibilities:

• Maintain and coordinate the senior management’s calendars and office
• schedules.
• Work closely with senior management to schedule appointments and arrange meetings, ensuring guests are cleared into the building and escorted as needed, and reserving meeting rooms and inviting relevant participants, as required.
• Arrange travel for senior leadership and assist office staff with travel planning, ensuring timeliness and accuracy. Assist travelers with the submission of travel vouchers for all travelers at the conclusion of each trip. Particular emphasis placed on ensuring that all travel is in accordance with the Federal Travel Regulation (FTR).
• Screen telephone calls, visitors, and incoming correspondence.
• Handle all tasks required to arrange service calls concerning administrative, logistical, and IT support.
• Order office supplies, maintain supply inventory, and arrange for maintenance and repair of office equipment.
• Organize representational events in the specific department and elsewhere, and prepare guest lists, escort VIP guest, and coordinate the escort of other guests with staff members as needed.
• Maintain standard operating procedures (SOPs) for the office in compliance with specific organizational requirements.
• Advise and assist other staff members to ensure understanding and compliance with established SOPs, requesting guidance from senior staff members as necessary.

Qualifications Requirements:

• Excellent customer service and multi-tasking skills, including planning and management of conferences and representational events.
• Intermediate knowledge of and experience with the Microsoft Office suite and ability to learn use of Department, bureau, or office databases as required.
• Prior knowledge and experience with the Federal Travel Regulation (FTR) preferred. Ideal will be to have previous experience with applicability within the Department of State.
• Familiarity with a variety of computer systems, including travel system, preferred.
• Strong oral and written communications skills and tact when interfacing with other offices, individuals, and institutions. Some familiarity with basic foreign policy, economic and development principles and international institutions is preferred.
• Ability to prioritize and work on tasks simultaneously in a fast-paced environment.

Required Education and Experience:

• Three (3) years of administrative/office management or relevant experience required.
• High School Diploma.

Other Requirements:

This position may require that you be vaccinated against Covid-19 unless you need a reasonable accommodation for religion or a health-related need.

Employment Type: Full Time / Permanent

Working Conditions:

• Work hours are 8:15 a.m. to 5:00 p.m., Monday through Friday, with a non-reimbursable 45-minute lunch. However, an alternative work schedule, including but not limited to Telework and Alternate Work Schedule, mutually agreed upon by the COR or GTM and the resource may be implemented.

Physical Requirements:

Employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. Most positions require ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds. Regular and predictable attendance is essential.

Background Screening/Check/Investigation:

Successful Completion of a Background Screening/Check/Investigation will/may be required as a condition of hire.

ADA: RavenTek will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

EEO/AA: RavenTek does not discriminate based on race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment or the provision of services and is an equal access/equal opportunity/affirmative action employer.

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