OFFICE SPECIALIST (OPTION 2 TYPING) (UPWARD MOBILITY) - 3008002 1 Job at State of Illinois
Agency : Department of Agriculture
Closing Date/Time: 02/22/2023
Salary: $3,712-$5,142/Anticipated Starting Monthly Salary
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number #22594
Position Overview
The Bureau of Environmental Programs is seeking an employee to fulfill the role of Office Specialist by bringing positive energy to the workplace, providing specialized office support and becoming a contributing member of our pesticide certification and licensing team. The ideal candidate will be highly organized, able to communicate daily with the public and provide leadership and guidance to the team. We welcome interested applicants to apply for this position to work inside this fast-paced environment.
Job Responsibilities
1. Coordinates statewide registration of pesticide products program
2. Acts as a liaison between vendors and direct service providers in resolving discrepancies, responding to inquiries, and explaining procedures, rules and services of the programs under the agency’s stewardship
3. Performs complex, specialized assistance or records processing for the pesticide certification and licensing section, pesticide product registration section and nursery program section.
4.. Works in conjunction with Nurserymen and Nursery Stock Dealer certification program.
5. Maintains appropriate files and records for the Bureau and Section including but not limited to:
- Digital and hard copy applicator files
- Up-to-date insurance certificates
- Applicator status in system software (USAPlants Database)
- Gathers, proofs, edits, and organizes materials for addresses in the system software
6. Serves as receptionist/secretary for the Section/Bureau
7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to two years of secretarial/business college and one year of office experience or completion of high school and three years of office experience or three years of independent business experience.
Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this clarification. Requires the ability to keyboard at 30 WPM.
Preferred Qualifications
- Two (2) years of experience in the Microsoft Office Suite products, specifically using Outlook and Word.
- Four (4) years of experience working in an office using manual and automated office equipment.
- Two (2) years of working knowledge of the logic of computer programs.
Conditions of Employment
- Requires the ability to successfully pass a background check.
- Requires the ability to maintain state issued equipment such as a laptop.
Work Hours: 8:00am-4:30pm/ Monday-Friday
Work Location: 801 E Sangamon Ave Springfield, IL 62702-1813
Agency Contact:
Bureau of Human Resources
Email: AGR.HumanResources@illinois.gov
Phone #:217-785-5099
Job Family: Clerical and Administrative Support
The Illinois Department of Agriculture (AGR) administers an annual budget of more than $100 million and employs more than 300 people statewide, with several hundred more temporary employees hired during the Illinois State Fair and Du Quoin State Fair. Separate bureaus administer programs and services directed at conserving the state's land and water resources; protecting the health and welfare of livestock and companion animals; overseeing state and county fairs; regulating seed, feed and fertilizer products; ensuring the financial stability of grain dealers and warehouses; promoting Illinois food and agricultural products; and operating the state's horse racing program.
AGR values employees with different backgrounds, life experiences, and talents.
AGR offers a robust benefit package including;
- Monday-Friday work schedule
- Flexible work schedules in many program areas
- Health, life, vision, and dental insurance
- 10 Weeks paid maternity/paternity leave
- Pension Plan
- Deferred Compensation, and other pre-tax benefit programs
- Employees earn twelve (12) paid sick days annually
- Ten to twenty-five (10-25) paid vacation days based on years of service
- Employees earn three (3) paid personal days pro-rated based on start date
- Thirteen - Fourteen (13-14) paid state holidays annually
If this opportunity appeals to you, please apply today!
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
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