Operations Coordinator

JOB DESCRIPTION

Location: Alexandria, VA

Terms: Full Time with Benefits (Medical, Dental, PTO)

Schedule: Weekday, with some nights & weekends

ABOUT US

Helen Olivia is a Washington, DC based floral and events studio that services a wide variety of accounts including hotels, universities, private homes, weddings, social events, and every day retail orders. Our focus is on providing beautiful flowers and impeccable customer service.

ABOUT THE ROLE

The operations coordinator position is integral to the events side of our business, and oversees the day to day operations/planning/and organization of our events. The operations coordinator works closely with many team members to ensure each event is carefully planned for and executed.

RESPONSIBILITIES

• Generate weekly reports to plan and prepare for upcoming events.
• Generate event specific pull lists for supplies needed for each event.
• Pull, quality check, and pack for events.
• Creating event clipboards that follow the event until completion.
• Box floral arrangements for events, and label appropriately.
• Load vans and trucks for events.
• Maintenance and building of event equipment such as arches, columns, urns.
• Going on site to set up and install events.
• Serving as the lead team member when more junior team members are present.
• Interfacing with clients on site and representing brand.
• Working as part of a team that does late night event pick ups.
• Unpacking events the day after and checking inventory back in.
• Keeping a clean, and tidy workspace.
• Communicating with team members about event inventory issues and missing items.
• Running errands as necessary to Home Depot, Lowes, etc.
• Assisting with getting delivery runs boxed, organized, and loaded.
• Supporting the delivery team with help as necessary.

JOB REQUIREMENTS

• Valid driver’s license & clean driving record.
• Ability to drive large SUVs, vans, and box trucks.
• Ability to lift 50 lbs.
• Ability to stand for long periods of time.
• Comfortable climbing ladders.
• 20/20 vision with corrective lenses or glasses.
• Fluent in English.
• Proficient in google drive, Microsoft, email.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Night shift
• Weekend availability

Ability to commute/relocate:

• Alexandria, VA 22301: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Ability to work evenings and weekends when we have events scheduled.

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Work Location: One location

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