Job Description

The Operations Manager is a key role in fulfilling the mission of Lake Champlain Maritime Museum and maintaining a thriving, sustainable work environment for Museum staff. The position reports directly to the Executive Director and is an instrumental administrative position needed to keep the Museum operating smoothly. An important piece of this position is collaborating and communicating with all departments of the Museum to ensure a cohesive and organized financial system. These systems include bookkeeping, grants and contracts, human resources, and office/administrative management. Candidates for this position are highly organized with good attention to detail and strong communication skills. We are willing to train the right candidate who enjoys working in a group environment and is able to multitask.

At Lake Champlain Maritime Museum, we are committed to using our skills as historians, archaeologists, and educators to help make systemic change in our work and in the museum field. As part of this, we have spent the past two years working to remove barriers to access and pursuing new research projects that shine a light on untold stories of women and people of color in the Champlain Valley. Yet, we recognize that there is more work to do to create space, challenge bias, and dismantle systems that reinforce inequality. This position will play a critical role in ensuring that our internal systems and management reflect our commitment to justice, equity, diversity, and inclusion. We are committed to improving the Museum experience for all people who work with us and connect with us and are looking for a candidate who is excited to join us in this important work.

Responsibilities

Bookkeeping

• Manage accounts payable and receivable, invoicing, cash receipts and other bookkeeping functions, including regular transactions into QuickBooks
• Monthly reconciliations of the Museum’s accounts and cash transaction systems (Little Green Light, Square, Cognito Forms, etc.)
• Manage financial back end for the Museum’s retail store (TAM) and assist with inventory procedures
• Oversee the financial aspect of earned income activities of the Museum, such as the Museum Shop, admissions, programs, and special event revenues

Grants and contracts

• Manage state and federal reimbursement grant finances, invoices, and payments
• Create and track grant finance reports

Administration

• Payroll: Manage payroll for all employees
• Audits and Filings: Coordinate annual workers compensation audit, insurance audit, and any other required fillings
• Insurance: Assist the Executive Director in monitoring the Museum’s insurance and risk management program as it applies to its facilities and collections, manage annual insurance renewals

Human Resources

• Oversee the benefits program for staff, including the health insurance and retirement programs (currently internal, with the option to switch to external benefits administrator)
• Manage new staff on-boarding, including new hire paperwork
• Manage annual review process for all staff
• Support access to staff trainings and professional development opportunities

Qualifications, Skills, and Attributes

• Basic knowledge of, or an interest in, federal, state and foundation grant accounting, compliance reporting
• An understanding of, or interest in learning, GAAP standards, accrual accounting, and grant reporting
• Proficiency with QuickBooks and Excel
• Experience in, or an interest in learning, nonprofit finance
• Strong organizational and communication skills
• Experience or interest in working with museums or non-profits
• Ability to organize and prioritize tasks
• Strong interpersonal and collaborative team skills
• An interest and commitment to DEI/representative work in museums
• A commitment to collaboration and an enthusiasm for Lake Champlain, its history, and its future

Schedule

This position is year-round, full time with all of the duties and responsibilities listed above. These is the option for flexibility in weekly schedule and number of hours based on candidate availability and interests. The final schedule and job description will be determined based on candidate interest and experience.

Salary

$54,000-$56,000 annual full-time salary based on experience (other benefits include a robust combined time off policy; comprehensive health, dental, and life insurance; flexible schedule; opportunity for partial work from home hours; and discounts in the museum store and on museum programs)

Job Type: Full-time

Pay: $54,000.00 - $56,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Vergennes, VT 05491: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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