Part-time Administrative Assistant - Shreveport, LA Job at Halff Associates
Administrative Assistant – Shreveport, LA
Halff Associates, Inc. is seeking an experienced Administrative Assistant for our Shreveport office. The successful candidate will have a sense of service, sense of urgency, and the ability and willingness to interact with the team, others in the firm, vendors, and clients in a cordial and productive way. This position will be responsible for Administrative assignments, as outlined below.
This is a part-time opportunity working 20 hours per week. The hours would be flexible within the 8am-5pm workday. This position has the opportunity to become full-time 40 hours per week.
Responsibilities:
- Primary Receptionist
- Primary for Administrative support
- Primary for Admin support for Operations Manager for Office
- Primary for Office supply procurement
- Primary for Mail management
- Back-up for other Admins
- Back-up support to arrange educational seminars and events
General Administrative duties include, but are not limited to:
- Uploading documents
- Filing (both electronic and hardcopies)
- Significant mail/postal duties
- Route documents for processing and approval
- Clean-out files, organize and shred documents, as needed
- Assist with day-to-day office needs
- Responsible for company vehicles (3), coordination with fleet vendors for maintenance, recalls, inspections, washes, etc. (Must have clean driving record)
- Receive and distribute daily USPS, Couriers, UPS, FedEx, Amazon or other packages
- Maintain break areas/coffee bars, conference rooms, printers/supply and storage rooms
- Assist other admin team members as needed and back up during PTO, sick, etc.
- Coordinate, communicate or submit tickets with facilities vendors, coffee, pest, printer, and building/property management
Qualifications:
- 2 plus years of Administrative background
- Proficient experience in Microsoft Outlook, Word, Excel & PowerPoint
- Ability to lift up to 25 lbs for mail room duties
- Able to work independently and as part of a team
- Excellent oral/written communication skills and attention to details
- Comfortable/accurate with data input
- Demonstrate a drive and initiative with a positive and professional approach
- Must be able to multi task and perform duties in a timely manner
- Experience working in an A/E firm is a plus, but not a requirement
- A Bachelor Degree is preferred, but not required
Company Overview:
Halff is a mid-sized, employee-owned, diverse and multi-disciplined professional services firm. For more than 70 years, Halff has provided smarter solutions throughout the United States offering services in Architecture, Construction Services, Energy, Environmental, Geographic Information Systems, Intelligent Transportation Systems, Land and Site Development, Planning and Landscape Architecture, MEP Engineering, Public Works, Right of Way, Structural Engineering, Subsurface Utility Engineering/Utility Coordination, Surveying, Transportation, Water Resources and Water/Wastewater.
Halff has offices in the following locations:
Arkansas: Bentonville, Fort Smith, Little Rock and North Little Rock
Florida: Chipley, Jacksonville, Miramar Beach, Panama City Beach, Tallahassee, Tampa and Tavares
Louisiana: Baton Rouge and Shreveport
Oklahoma: Oklahoma City
Texas: Austin, Brownsville, Conroe, Corpus Christi, Flower Mound, Fort Worth, Frisco, Houston, Midland, McAllen, Richardson, San Antonio and Tyler
We offer excellent benefits including medical, dental, prescription, life insurance, long-term and short-term disability insurance, paid time off and holiday pay, Traditional and Roth 401(k) plans, Employee Stock Ownership Plan, Health Savings Account, 529 College Savings Plan, Flexible Spending, an Employee Assistance Plan and more.
Salary is competitive and commensurate with experience.
Halff is a mid-sized, employee-owned, diverse and multi-disciplined professional services firm. For more than 70 years, Halff has provided smarter solutions throughout the United States offering services in Architecture, Construction Services, Energy, Environmental, Geographic Information Systems, Intelligent Transportation Systems, Land and Site Development, Planning and Landscape Architecture, MEP Engineering, Public Works, Right of Way, Structural Engineering, Subsurface Utility Engineering/Utility Coordination, Surveying, Transportation, Water Resources and Water/Wastewater.
Halff has offices in the following locations:
Arkansas: Bentonville, Fort Smith, Little Rock and North Little Rock
Florida: Chipley, Jacksonville, Miramar Beach, Panama City Beach, Tallahassee, Tampa and Tavares
Louisiana: Baton Rouge and Shreveport
Oklahoma: Oklahoma City
Texas: Austin, Brownsville, Conroe, Corpus Christi, Flower Mound, Fort Worth, Frisco, Houston, Midland, McAllen, Richardson, San Antonio and Tyler
We offer excellent benefits including medical, dental, prescription, life insurance, long-term and short-term disability insurance, paid time off and holiday pay, Traditional and Roth 401(k) plans, Employee Stock Ownership Plan, Health Savings Account, 529 College Savings Plan, Flexible Spending, an Employee Assistance Plan and more.
Salary is competitive and commensurate with experience.
Halff Associates is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.
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