STATEMENT OF THE AGENCY Commonpoint Queens is a non-profit, multi service agency with a flagship site in Forest Hills and 33 additional sites throughout the community that provides a diverse array of programs and services to over 35,000. Our mission is to sustain and enhance the quality of family and individual life for all members of our community, regardless of religion, ethnic or cultural background, national origin, gender identity or expression, sexual preference, age, or disability, within a pervasive and inclusive environment that facilitates individual growth, meets individual needs and builds community. We accomplish this mission through a broad range of social, educational, and recreational services that reach community members of all ages and backgrounds. STATEMENT OF THE JOB The individual hired as the Part Time Administrative Assistant will be working with the Summer Youth Employment Program (SYEP) program, specifically with the Special Initiatives service option.

This service option is designed to provide SYEP opportunities to individuals between the ages of 14 to 24 who meet at least one of the following criteria to fall under the classification of “vulnerable youth” a) homeless or runaway youth; b) justice-involved youth; c) youth in or aging out of foster care; or d) youth in families who are receiving preventive services through NYC’s Administration for Children’s Services (ACS), to be documented by the contractor when determining eligibility. The Part-Time Retention Specialist will report to the Special Initiatives SYEP Program Director. DUTIES AND RESPONSIBILITIES The Part-Time Administrative Assistant will be required to perform the following duties: Assist SYEP Director with the review of enrollment documents and correspondence to applicants as needed. Provide administrative support including organizing and maintaining documentation and digital files/records (including those of a confidential nature); preparing materials for conferences/meetings; drafting routine correspondence.

Correspond with program participants and worksites via phone/email for any outstanding signatures or documents as needed throughout the program Accurately enter participant information and payroll into web-based database system Maintain participant files and ensure completion of all program paperwork for participants; prepare and maintain files for final funder audit. Maintain activity, education, and general enrollment rosters using Google Documents, Excel, and web-based database systems. Be organized and complete basic data entry and other clerical tasks as requested. Manage workflow by ensuring deadlines are met and work completed correctly.

Generate memos, emails, and reports when appropriate. Perform other related duties as requested by Program Director ADDITIONAL QUALIFICATIONS Detailed-oriented and comfortable multitasking in a fast-paced work environment. Computer literate including experience with Microsoft Office, Google Suite, and the internet. Excellent time management skills and ability to prioritize work.

Preferably 1-2 years experience in an office setting. At least 1 year in experience working with at-risk inner-city youth Vested interest in working with high school and college students. Must have strong people skills, and excellent verbal and written communication skills.


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