Employment Classification

Part-time independent contractor (1099). Position currently averages 4 hours every other week (alternating Wednesdays) with seasonal fluctuation based on work load. Work performed remotely and/or on-site by arrangement with contractor. No benefits.

Qualifications/Requirements

· 3+ years of experience performing full-charge bookkeeping in a nonprofit setting

· Proficient in Microsoft Office suite and QuickBooks desktop

· Solid understanding of accounting principles and GAAP

· Experience with federal and New Mexico payroll tax filings (monthly, quarterly, and annual)

· Detail-oriented

· Demonstrated ability to work independently and manage deadlines

· Initiative to follow-up on incomplete or unresolved matters affecting the organization’s finances

· Communicates effectively through clear speaking, writing and effective listening

· Ability to provide timely and professional written responses to email

· Behaves respectfully, ethically and with personal integrity while maintaining confidentiality

· Ability to hold in-person meetings in Santa Fe or Albuquerque, NM as needed (occasional on-site work in Santa Fe office may be required)

· Bachelor's degree preferred, preferably in accounting or a related field

Supervision

The Bookkeeper is supervised by Renesan’s Executive Director with input from the Treasurer.

Primary Duties

• Record all financial transactions of the organization (maintain general ledger).
• Reconcile all bank checking, debit cards, and savings accounts monthly no later than the 15th of the following month. Retain all reconciliation reports electronically. It is preferred that checking and debit activity be monitored and “soft reconciled” biweekly for unusual activity. Research and resolve any discrepancies. Notify Executive Director of any unauthorized or questionable account activity.
• Prepare monthly board financial reports (Balance Sheet, P&L with Budget Comparison) and other reports as requested.
• Retrieve online course registration reports monthly to categorize revenues and correctly classify and track charitable gifts, course revenues, refunds and other budgetary categories in general ledger.
• Access merchant processing online accounts to identify website donations and retrieve and record monthly merchant fee reports.
• Prepare year-end monetary donation reports for reconciliation with office staff to ensure all donations are properly recorded and acknowledged.
• Assist with grant budgeting, recording and tracking of grant expenses in general ledger. Prepare grant expenditure reports as needed.
• Track Restricted versus Unrestricted Net Assets in accordance with GAAP.
• Record checks to vendors, instructors, and others as needed (A/P). Transmit list of checks to be issued to Executive Director for payment via bank’s online Bill Pay.
• Ensure W-9’s are on-file for all 1099-eligible vendors.
• Issue New Mexico Non-Taxable Transaction Certificates (NTTC’s) using online account as needed.
• Track Administrative/Fundraising/Program expenses in the general ledger using Classes.
• Prepare biweekly payroll, including remittance of payroll tax deposits and associated State and Federal reports to include: Monthly 941 and NM CRS deposits; Quarterly 941 report, NM unemployment, NM WKC-1, and NM GRT return (usually zero).
• Track sick time in accordance with the NM Healthy Workplaces Act.
• Setup new hires in general ledger. Review new-hire paperwork for completeness and compliance with employee reporting requirements.
• Generate year-end W-2/W-3’s, 1099-NEC/1099-MISC/1096’s, and required State and Federal reports.
• Complete Workers Compensation annual payroll audit online.
• Track payments to Board members for 990-EZ disclosure.
• On an annual basis, provide tax return preparers with requested information. Review draft 990-EZ for accuracy and provide any needed corrections to CPA’s. Retain proof of 990-EZ filing.
• Assist Executive Director and Treasurer with annual budget process. Record budget in general ledger and modify chart of accounts as requested.
• Maintain appropriate financial files and archive them according to accepted records retention schedules while managing security and confidential information.
• Perform regular backups of the electronic general ledger system and all accounting documents to ensure data integrity and disaster-recovery in the event of data loss.
• Assist with responses to regulatory correspondence from IRS, State of New Mexico, or other entities.
• Attend meetings via Zoom, telephone or occasionally in-person as requested.
• Perform other accounting-related tasks as directed by the Executive Director.

Job Type: Part-time

Pay: $40.00 - $60.00 per hour

Physical setting:

• Office

Schedule:

• Monday to Friday

Work Location: Remote

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