Part-Time Records Evaluator Job at Walsh College
Walsh College was founded in 1922 with our main campus located in Troy, MI. We are an accredited institution that offers various business certificate programs as well as internationally and nationally ranked business and technology bachelor’s and master’s degree programs. We are looking for experienced and talented individuals who are serious about helping students reach their educational and professional goals.
Overview of position:
The Records Evaluator is responsible for analyzing and interpreting incoming academic transcripts and other official documents to determine transferability of credit in conjunction with admissions processes. The position involves working closely with admissions staff, academic advisors, faculty, students, and other members of the Registrar’s office. The primary focus will be on timely and accurate evaluation of incoming transcripts, determining academic credit, and applying that credit to student records through the student information system.
Major Responsibilities:
- Evaluate academic transcripts of undergraduate and graduate applicants to include evaluation of various types of academic credit: CLEP, Advanced Placement, military, and international, in accordance with admissions policies and procedures.
- Update student transcripts to reflect transfer credit and attendance at previous institutions.
- Conduct research to determine transferability and applicability of college-level coursework using a multitude of resources including course descriptions, college catalogs, faculty expertise, and web tools.
- Perform student record maintenance including major changes, concurrent enrollment, and final transcript review.
- Comply with all published college policies and procedures and apply thorough knowledge of state laws and regulations regarding transfer credit, general education, course prerequisites, and applicable catalog year.
- Utilize multiple systems simultaneously to maintain accurate recordkeeping including Microsoft Office, Ellucian Colleague, Soft Docs, Slate, Salesforce and Business Objects.
- Ability to perform complex and technical office and operational work with accuracy and a strong attention to detail.
- Provide customer service by assisting students, visitors, and staff with records and registration policies and procedures.
- Other duties as requested by manager
Required Qualifications:
- High school diploma required. College level course work preferred.
- Minimum of one year of office experience requiring exceptional attention to detail, a high degree of accuracy and records maintenance.
- Strong customer service and communication skills with the ability to serve students, staff, and faculty in a professional manner required.
- Dependable individual with strong organizational skills and the ability to work independently required.
- Demonstrated proficiency with technology to include and not limited to student information systems software and Microsoft Office applications (Word and Excel) required.
- Ability to handle confidential information required.
- Demonstrated understanding of partner institution transfer credit and academic policies, curriculum, and program requirements preferred.
Knowledge, Skills, and Abilities:
Influences others and communicates effectively: Communicates to improve and promote teamwork, inclusive decision making, and problem solving. Listens and responds effectively to the reactions and positions of others and encourages the expression of diverse ideas and opinions. Adjusts message and style to fit the audience.
Collaboration and reflective self-awareness: Works cooperatively with others across the organization to achieve shared objectives. Demonstrated level of reflective self-awareness, willingness to listen to other perspectives and integrate collective feedback with appropriate give-take. Represents own interests while being fair to others and their areas. Partners with others to get work done.
Results-driven: Is a self-starter and self-motivated. Has a strong outcomes-based orientation. Persists in accomplishing objectives despite obstacles and setbacks. Has a track record of successfully achieving goals and a continuous improvement mindset.
Organizational learning: Learns quickly when facing new situations. Experiments to find new solutions. Takes on challenges of unfamiliar tasks. Extracts lessons-learned from failures and mistakes. Expands knowledge base through ongoing curiosity.
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