Payroll Operations Manager Job at Bellevue College
Job ID: 12274
Location: Bellevue College
Full/Part Time: Full Time
Regular/Temporary: Regular
Position Summary
The Payroll Operations Manager (POM) is responsible for the operations of the payroll shared service center related to the service provided to assigned partner colleges. The POM provides advanced payroll and system knowledge to the payroll staff and the partner colleges. The POM leads the payroll staff for their assigned colleges providing direction and guidance in all areas of payroll. The POM must apply independent judgment and actions, acting in the best interests of the College, Human Resources, and Finance. The POM leads continuous process improvement efforts focusing on quality and efficiency. The POM must establish rapport with other employees to maintain an atmosphere of teamwork in carrying out the goals and objectives of the office.
This position reports to the Director of Payroll.
Pay, Benefits & Work Schedule
Annual Salary Range: $70,915 - $102,848.
Annual salary will be commensurate with candidate's qualifications and related experience.
We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.
The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay.
About The College
Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.
We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals , diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.
For more information, visit BC Facts at a Glance @ Bellevue College .
About the Department
The Payroll Department processes and manages complex transactions ensuring all employees are paid in an accurate, timely, and cost efficient manner in compliance with College policies and governmental regulations. Provides information and consultative solutions to employees and administrators to solve urgent problems today and advance college goals and objectives.
Essential Functions
Manage payroll activities for three colleges
Manage and guarantee disbursement of semi-monthly payroll including garnishments, benefits and taxes for the employees of Bellevue College, Everett Community College, and Skagit Valley College consistent with federal and state wage and hour laws
Coordinate payroll and time reporting systems
Provide the support to payroll staff to assure that all payrolls are processed timely, accurately, and within college, federal and state policies and procedures
Provide the necessary reports ctcLink for payroll staff
Ensure systems are set-up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts
Resolve issues and answer payroll-related questions
Work effectively with other agencies or groups necessary to accomplish the goals and deliver the services of the department. Such as Department of Labor and Industries (L&I), Health Care Authority (HCA), Internal Revenue Service (IRS), Department of Retirement Systems (DRS), and Washington State Board of Community and Technical Colleges (SBCTC)
Reconcile payroll and manage the balancing of payroll accounts
Identify and troubleshoot the issues with semi-monthly balancing
Balance Health Care Authority (HCA) & Department of Retirement Systems (DRS) accounts
Review and analyze the payroll activities in order to implement changes leading to best- practice operations
Manage Shared Leave Balance program
Supervise payroll employees
Supervise two project payroll coordinators and hourly support staff
Maintain payroll staff by recruiting, selecting, orienting, and training
Maintain professional and technical knowledge
Attend the training sessions for ctcLink and Department of Retirement Systems
Attend all college-required trainings
Assist with payroll staff setup and training for all new payroll staff
Perform other duties as assigned
Minimum Qualifications
Bachelor's degree in Accounting, Business Administration,or a closely related field OR an equivalent combination of education and experience
At least one-year Payroll operations experience
At least two to three years management and supervisory experience
At least one year experience working with ctcLink system within Washington (WA) SBCTC
Ability to communicate effectively with individuals and groups, both orally and in writing
Ability to establish and maintain effective working relationships with faculty, staff, collective bargaining agents, vendors, consultants, contractors and the public
Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Demonstrate experience working in a collaborative team environment with diverse employees and student/customer groups
Position Specific Requirements:
Working experience in reconciliation accounts with the Department of Retirement System
Conditions of Employment
Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.
Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
Per Governor Inslee's Proclamation 21-14.1 , state employees must be fully vaccinated and your vaccine status will be verified upon hire. Please reach out to the HR Office at jobs@bellevuecollege.edu if you need information on medical or religious accommodation.
Sexual Misconduct and Background Check:
Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law .
Reference Check:
Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.
Other Information
This position is NOT eligible for relocation allowance.
This position is NOT eligible for sponsorship for employment-based visa.
How To Apply
Applications received by 01/18/2023 will be given full consideration. Applications received after that date may be considered until the position is filled.
All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review Application Tips before applying.
Required application materials:
Attach a Cover Letter (min 1 pg., max 2 pgs.)
Attach a Resume
Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Describe and provide specific examples of how your educational and/or professional experiences, background or philosophy demonstrate your commitment to diversity and equity, and how these prepare you to contribute to Bellevue College
Complete Job Questionnaires if applicable
Contact:
If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to jobs@bellevuecollege.edu .
EEO Statement
Bellevue College is an equal opportunity employer committed to providing equal opportunity and nondiscrimination to applicants and employees without regard to race or ethnicity; creed; color; national origin; sex; marital status; sexual orientation; age; religion; genetic information; the presence of any sensory, mental, or physical disability; or whether a disabled or Vietnam-era veteran. Please see policy 4100 at www.bellevuecollege.edu/policies/.
Applicants with disabilities who require assistance with the recruitment process may contact hr@bellevuecollege.edu or 425-564-2271. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564- 2641, Office C227, and EEOC/504 Compliance Officer, 425-564- 2178, Office R130.
Please Note :
caminobluff.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caminobluff.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
Location: Bellevue College
Full/Part Time: Full Time
Regular/Temporary: Regular
Position Summary
The Payroll Operations Manager (POM) is responsible for the operations of the payroll shared service center related to the service provided to assigned partner colleges. The POM provides advanced payroll and system knowledge to the payroll staff and the partner colleges. The POM leads the payroll staff for their assigned colleges providing direction and guidance in all areas of payroll. The POM must apply independent judgment and actions, acting in the best interests of the College, Human Resources, and Finance. The POM leads continuous process improvement efforts focusing on quality and efficiency. The POM must establish rapport with other employees to maintain an atmosphere of teamwork in carrying out the goals and objectives of the office.
This position reports to the Director of Payroll.
Pay, Benefits & Work Schedule
Annual Salary Range: $70,915 - $102,848.
Annual salary will be commensurate with candidate's qualifications and related experience.
We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.
The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay.
About The College
Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.
We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals , diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.
For more information, visit BC Facts at a Glance @ Bellevue College .
About the Department
The Payroll Department processes and manages complex transactions ensuring all employees are paid in an accurate, timely, and cost efficient manner in compliance with College policies and governmental regulations. Provides information and consultative solutions to employees and administrators to solve urgent problems today and advance college goals and objectives.
Essential Functions
Manage payroll activities for three colleges
Manage and guarantee disbursement of semi-monthly payroll including garnishments, benefits and taxes for the employees of Bellevue College, Everett Community College, and Skagit Valley College consistent with federal and state wage and hour laws
Coordinate payroll and time reporting systems
Provide the support to payroll staff to assure that all payrolls are processed timely, accurately, and within college, federal and state policies and procedures
Provide the necessary reports ctcLink for payroll staff
Ensure systems are set-up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts
Resolve issues and answer payroll-related questions
Work effectively with other agencies or groups necessary to accomplish the goals and deliver the services of the department. Such as Department of Labor and Industries (L&I), Health Care Authority (HCA), Internal Revenue Service (IRS), Department of Retirement Systems (DRS), and Washington State Board of Community and Technical Colleges (SBCTC)
Reconcile payroll and manage the balancing of payroll accounts
Identify and troubleshoot the issues with semi-monthly balancing
Balance Health Care Authority (HCA) & Department of Retirement Systems (DRS) accounts
Review and analyze the payroll activities in order to implement changes leading to best- practice operations
Manage Shared Leave Balance program
Supervise payroll employees
Supervise two project payroll coordinators and hourly support staff
Maintain payroll staff by recruiting, selecting, orienting, and training
Maintain professional and technical knowledge
Attend the training sessions for ctcLink and Department of Retirement Systems
Attend all college-required trainings
Assist with payroll staff setup and training for all new payroll staff
Perform other duties as assigned
Minimum Qualifications
Bachelor's degree in Accounting, Business Administration,or a closely related field OR an equivalent combination of education and experience
At least one-year Payroll operations experience
At least two to three years management and supervisory experience
At least one year experience working with ctcLink system within Washington (WA) SBCTC
Ability to communicate effectively with individuals and groups, both orally and in writing
Ability to establish and maintain effective working relationships with faculty, staff, collective bargaining agents, vendors, consultants, contractors and the public
Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Demonstrate experience working in a collaborative team environment with diverse employees and student/customer groups
Position Specific Requirements:
Working experience in reconciliation accounts with the Department of Retirement System
Conditions of Employment
Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.
Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
Per Governor Inslee's Proclamation 21-14.1 , state employees must be fully vaccinated and your vaccine status will be verified upon hire. Please reach out to the HR Office at jobs@bellevuecollege.edu if you need information on medical or religious accommodation.
Sexual Misconduct and Background Check:
Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law .
Reference Check:
Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.
Other Information
This position is NOT eligible for relocation allowance.
This position is NOT eligible for sponsorship for employment-based visa.
How To Apply
Applications received by 01/18/2023 will be given full consideration. Applications received after that date may be considered until the position is filled.
All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review Application Tips before applying.
Required application materials:
Attach a Cover Letter (min 1 pg., max 2 pgs.)
Attach a Resume
Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Describe and provide specific examples of how your educational and/or professional experiences, background or philosophy demonstrate your commitment to diversity and equity, and how these prepare you to contribute to Bellevue College
Complete Job Questionnaires if applicable
Contact:
If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to jobs@bellevuecollege.edu .
EEO Statement
Bellevue College is an equal opportunity employer committed to providing equal opportunity and nondiscrimination to applicants and employees without regard to race or ethnicity; creed; color; national origin; sex; marital status; sexual orientation; age; religion; genetic information; the presence of any sensory, mental, or physical disability; or whether a disabled or Vietnam-era veteran. Please see policy 4100 at www.bellevuecollege.edu/policies/.
Applicants with disabilities who require assistance with the recruitment process may contact hr@bellevuecollege.edu or 425-564-2271. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564- 2641, Office C227, and EEOC/504 Compliance Officer, 425-564- 2178, Office R130.
Please Note :
caminobluff.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, caminobluff.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.