Why us?

the Nines, A Luxury Collection Hotel, Portland is seeking a People & Culture Assistant to join their renowned team. The perfect candidate is passionate about service and creating indigenous experiences for each guest! Poised in the heart of the city center , within the walls of the stately Meier & Frank Building one of Portland's most beloved landmarks, the Nines honors the structure’s storied past, both in its striking decor and impeccable service. Individualistic design traits celebrate the surroundings of one of finest LEED Silver-certified hotels in Portland, providing the opportunity to truly experience the region's unique character.

As part of Sage Hospitality , we passionately strive to be the best and create excellence in everything we do. We are known amongst our staff, our owners, our guests, and our communities as leaders in our field who are authentic, humble, innovative, and flexible operators driven to anticipate needs and exceed expectations.

Job Overview

People & Culture Assistant assist the People & Culture team by performing clerical and administrative duties.

Responsibilities

• Answer phones and ensuring all inquiries are dealt with accurately, timely and in a professional manner within the same business day or by 10am the next business day.

• Assist with reception duties: greeting concerned associates and directing to appropriate manager if necessary.

• Maintain employee records, files and the human resource office systems to compliance standards.

• Type correspondence, reports and forms as well as prepare simple written correspondence.

• Post, distribute and close all job opening requests

• Assist managers on projects, proposals and special events.

• Keep associate bulletin boards current, post memos, pictures of associate events, loss prevention materials.

• Assist managers with copying, faxing, scanning and shipping needs

• Process mail, invoices and date stamp all items.

• Inventory office and benefit supplies on a regular basis, complete purchase orders needed to purchase supplies and maintain needed inventory.

• Maintain timely and effective paper flow and communications within the office

• Maintain cleanliness and order of the executive office

• Professional and positive communication to both guests and fellow employees

Qualifications

Education/Formal Training

High school diploma or vocational secretarial.

Experience

Minimum of six months of hotel, secretarial, or human resource related work experiencepreferred.

Knowledge/Skills

• Ability to type 60 WPM, Microsoft Word applications: Word, Excel, Publisher and PowerPoint.

• Alphabetizing, grammar and punctuation skills. Standard business letter formats. Strong editing skills.

• Excellent attention to detail and multi-tasking skills

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bending/kneeling - repeated bending and kneeling required while filing, Mobility - must be able to reach all areas of hotel to assist clients.

• Occasional standing.

• Occasional carrying and lifting of files and office items up to 25 lbs.

• Ability to read contracts and letters are hand written, filing, using computer, checking diary.

• Ability to communicate clearly with customers and other departments.

• Ability to read manager's letters, help prepare contracts and proposals.

Environment

General office and hotel environment

Benefits

the Nines Hotel is certified Gold for Sustainability at Work. As one of Oregon’s Healthiest Employers, the Nines offers perks that are comparable to progressive employers.

• Medical, Dental, Vision and more to all full-time associates.

• All associates can enjoy ourcomplimentary cafeteria.

• 401k matching for all our associates.

• Hotel discounts atmarriott.com.

• Many other perks, benefits & discounts for all our associates!

• Save on your parking and public transportation costs by using our pre-tax savings account.

• Our location is right next to the center of all for MAX lines and close to the Portland Streetcar, a prime location for driving, taking public transportation, biking, or even walking to work.

• $50 TriMet monthly subsidy!

Bold. Bright. Caring. Energetic. Driven. Strategic. Daring. To deliver the type of outstanding experience we aim to provide our guests, we need remarkable individuals who are passionate and committed to making a difference.If this sounds like you, then explore the career positions at Sage Restaurant Group that await you.

ID: 2023-16532

Position Type: Regular Full-Time

Property : The Nines

Outlet: Hotel

Category: Office & Administration Support

Min: USD $18.00/Hr.

Max: USD $20.00/Hr.

Tipped Position: No

Address : 525 SW Morrison St

City : Portland

State : Oregon

EOE Protected Veterans/Disability