Position Information

Payroll Title: ACAD HR ANL 2

Job Code: 7714

Job Open Date: 11/18/22

Application Review Begins: 12/7/22; open until filled

Department Code-Name: TECH - Technology Management Program

Percentage of Time: 100%

Collective Bargaining Unit (CBU): 99 Non-Represented

Grade Type/Grade: PSS / 20

FLSA Exemption Status: Non-Exempt

Work Location: Phelps Hall 1329

Budgeted/Hiring Pay rate/range: $27.68 - $29.00/hr.

Full Title Code Pay Range: $27.68 - $50.57/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Days/Hours: M-F; 8am - 5pm

Benefits Eligibility: Full Benefits

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement

Technology Management is an academic department focused on a multidisciplinary field of science that examines the opportunities and challenges of technological innovation, industry disruption, and organizational change, and the influence on business performance and competitive advantage. The field of research and education is informed by the engineering, information, and social sciences. The faculty investigate the dynamic interplay of technological, organizational, and human factors within and beyond the enterprise and their impact on the way businesses create and operate. Technology Management students explore the world of work through research-based, theoretical, and experiential learning and one or more academic pathways: Ph.D. in Technology Management, Master of Technology Management, New Venture Program and Competition, and UC-recognized Undergraduate Certificate in Technology Management and Gradaute Program In Management Practice (GPMP Certifcate).

Benefits of Belonging

Brief Summary of Job Duties

The Technology Management Personnel Analyst is responsible for academic personnel and a wide variety of constituents including faculty, staff, lecturers, students, campus administrators. Responsible for academic personnel plans, actions and strategies in consultations with MSO and Chair. UCPath transaction approver and Payroll Manager. Responsible for assisting the College of Engineering with any special projects relating to campus and system wide programs. Will assess, implement and support processes and efforts related to instructors needed for course support of all degrees and program. Provides departmental and faculty support as needed.

Required Qualifications

• Requires excellent verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills.
• Requires interpersonal and work leadership skills to provide guidance to non-exempt personnel and students.
• Must discretely manage sensitive and confidential personnel information.
• Requires interpersonal and mentoring skills to educate and facilitate interactions with faculty about their own personnel actions and their roles on their colleagues' personnel actions.

Preferred Qualifications

• Bachelor's Degree in related area or equivalent experience and/or training.
• Thorough knowledge of campus administrative procedures and processes.
• 1-3 years general human resources or academic personnel.

Special Conditions of Employment

• Satisfactory conviction history background check.

• UCSB is a Tobacco-Free environment.

Job Functions/Percentage of Time/Duties

• 60% Academic Personnel - Presents the Chair, MSO (and faculty as needed) the annual academic personnel plan that outlines the following: appointments, merits and promotions, departmental academic personnel committee assignments, and preparation for special projects and campus/program initiatives. This will be done in adherence to Academic Personnel policies and procedures. Responsible for ensuring outside activity reports and prior approval requests relating to outside activities, by senate and non-senate academic appointments, is done in a timely manner. Responsible for all departmental actions requiring UC Recruit, OISS, AP Folio and all relevant campus and system wide policies and procedures. Responsible for understanding, implementing and conforming to all OISS policies and procedures as they relate to tenure track and temporary academic positions. Ensuring that appointments conform to visa related issues as necessary. Maintains in-depth knowledge of complex International Scholars Visa requirements and its dependency on Academic Personnel policies and procedures and recommends appropriate courses of action that conform to policy. This will be done in consideration of the departmental academic plan. Is responsible for understanding and staying abreast of all dependencies between campus system and procedures and the impact of these dependencies on departmental academic plan and impacted departmental procedures. Responsible for supervision of the Dean's Research Lecture series which invites distinguished faculty to give a lecture and meet with faculty, students and postdoctoral, scholars all over campus, to discuss research opportunities. TENURE TRACK ACADEMIC PERSONNEL Responsible for all tenure track faculty processes including appointments, merits and promotions. Responsible for all departmental academic recruitments/ appointments/ and miscellaneous actions, such as leaves. Responsible for departmental long term and short term appointments and additional compensation. TEMPORARY ACADEMIC PERSONNEL Responsible for all temporary academic titles within the department. These include teaching titles, Continuing Lecturers, Unit18 Lecturers, Associate, Teaching Assistants and Readers for both the academic year and summer teaching sessions. This includes recruitments, new hires, re-hires and merits for continuing lecturers. Responsible for all temporary academic title recruitments initial appointments, re-appointments as well as merits and promotions. Responsible for Academic Coordinator, Project Scientist, Specialist, and Researchers appointments in the department. This will be done in consideration of the departmental academic plan, funding opportunities and requirements.

• 15% Academic Personnel Budgets and Recruitments - BUDGETS/PROPOSALS Plays an integral part of the annual Temporary Subzero Budget by working with the Student Affairs Manager, the Chair, and MSO. Will provide Chair and MSO with a final budget that meets the needs of the various programs and provide solutions to any obstacles that arise as a result of the consultations. This will be done in consideration of the departmental academic plan. Responsible for Summer Session teaching proposal budget. This entails consulting Faculty Undergraduate Advisor and well as the Student Affairs Manager with respect to Undergraduate Program course needs. Will provide Chair and MSO with a final proposal budget that considers availability of individuals to teach during for summer session. This will be done in consideration of the departmental academic plan. Responsible for ensuring that all appointments adhere to financial parameters of funding sources. In consultation with the Financial Manager and MSO will address any funding discrepancies. Responsible for ensuring that temporary academic personnel actions are accurately input and reflected in the campus payroll system and the departmental financial system. Responsible for ensure appropriate funding is charged with any initial action. Responsibility for changes to during the appointment period or in subsequent continuing appointments will shared with the Financial Manager. RECRUITMENTS Responsible for understanding and implementing departmental procedures that adhere to Federal, State and UC policy as well as union contracts for all academic employees in the department. Responsible for understanding and implementing UC policy into departmental procedures in regards to recruitment, equal opportunity, and affirmative action. Responsible for managing UC Recruit for the department in all aspects of Academic Recruitment. Responsible for all aspects of the scheduling and coordinating of faculty candidates' visits. Maintains in-depth knowledge of complex Academic Personnel policies and procedures and recommends appropriate courses of action that conform to policy. This will be done in consideration of the departmental academic plan.

• 15% Supervision of TMP staff. - Responsible for the management of clerical support staff.

• 10% Faculty and Department Support - On a project basis, performs analytical studies on a variety of policies, programs and issues. Responsible for educating faculty on UC policy regarding their professional outside activities and UC reporting requirements for these activities. On a project basis, perform analytical studies on a variety of policies, programs and issues as well as initiatives and events as needed. Serves as Department Safety Representative (DSR), UCPath approver and Kronos Payroll Manager. Assists faculty with general plans for leading conferences, academic meetings, and retreats. Will be responsible for academic short-term visitor logistics, including hosting, hotel accommodations, and scheduling. Responsible for office space management of new hires and temporary non-teaching academic appointments.

Pandemic Statement

• UC Santa Barbara COVID-19 Informationhttps://www.ucsb.edu/COVID-19-information
• UC SARS-CoV-2 (COVID -19) Vaccination Program Policy (pdf)
• August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement)

• Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

The State of California Information Practices Act of 1977 (effective July 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: Application: The principal purpose for requesting information on the Application is for applicant-tracking purposes and to collect applicant contact information. Affirmative Action and Equal Employment Opportunity Data Form: Information furnished on this form is requested by UCSB's Affirmative Action Office. The University of California, Santa Barbara is a Federal contractor and, therefore, must comply with Affirmative Action regulations issued pursuant to Executive Order 11246, Federal Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974. Furnishing the information on this form is voluntary. There is no penalty for not completing this form. The offices responsible for maintaining the information supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

GENERAL DATA PROTECTION REGULATION (GDPR) STATEMENT FOR PERSONS IN THE EUROPEAN ECONOMIC AREA: As part of our commitment to protecting your privacy, the General Data Protection Regulation (GDPR) Privacy Statement ("Privacy Statement") is designed to provide you, as a person in the European Economic Area, with information regarding the types of personal information that the University of California’s Human Resources departments and offices collect about you. The Privacy Statement can be found at: https://ucnet.universityofcalifornia.edu/gdpr.html.nformation supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

Notice of Availability of the UCSB Annual Security Report

The University is committed to providing a safe and secure campus environment. In accordance with the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” (Clery Act), UC Santa Barbara publishes an Annual Security & Fire Safety Report to provide information regarding campus safety and security policies, crime statistics, and resources to current and prospective students and employees.

This report includes statistics for the previous three years concerning crimes reported to Campus Security Authorities (CSAs) that occurred on campus, in certain off-campus UC Santa Barbara-affiliated properties, and on public property adjacent to and accessible from campus. The report also includes fire statistics for on-campus student housing facilities, and campus policies concerning crime prevention, fire safety, crime reporting, alcohol and drug use, sexual and interpersonal violence, student discipline, and other matters. To access the Annual Security & Fire Safety Report, visit www.police.ucsb.edu/asfsr. A hard copy of this report may also be requested by contacting the UC Santa Barbara Police Department at (805) 893-3446 or 574 Public Safety Bldg., Santa Barbara, CA 93106 during business hours.

The University issues two types of campus alerts: Timely Warnings and Emergency Notifications. Timely Warnings are sent for Clery-reportable crimes that are determined to be a serious or continuing threat to the campus community. Emergency Notifications have a wider focus than Timely Warnings and are issued for any significant emergency or dangerous situation involving an immediate threat to the health or safety of the campus community. Students, staff, and faculty can register and update their contact information for these alerts at alert.ucsb.edu. Everyone is encouraged to register their cell phone number so that they can receive text message alerts in addition to emails.

Campus safety is a collaborative effort that involves the entire community. The University encourages victims, witnesses, and community members who are made aware of crimes to report all incidents to the UC Santa Barbara Police Department at (805) 893-3446. To learn more about the Clery Act, please visit www.police.ucsb.edu/clery-act.