Program Specialist Job at Environmental Facilities Corporation
Knowledge/Skills
- Self-motivated, driven, and an ability to work independently
- Detail-oriented with strong organizational, planning, time management, and problem-solving skills
- Proficient in Microsoft Office products including Excel and Word and the ability to work with a database
- Resourcefulness to find information independently
- Understanding of basic mathematical principles
- Strong verbal and written communication skills and an ability to interact with people of diverse backgrounds and experiences in a professional manner
- Ability to manage multiple tasks with proficiency
- Ability to develop and maintain common office filing systems and processes and adhere to departmental routines, and lead the information sharing and storage practices
- Proficiency with the use of office equipment including computers, copiers, scanners, etc.
Working Conditions and Physical Abilities
Work is performed in an office setting, with prolonged periods of sitting and fine manipulation skills required for computer use.
Essential Duties
- Verify that appropriate and adequate/eligible documentation has been submitted to support the disbursement of project funds requested in adherence to project and program guidelines.
- Maintain database records and files for all invoices, contracts, agreements and change orders submitted in support of disbursement requests.
- Preparation of monthly, quarterly, and annual program reports, as necessary.
- Coordinate information with EFC divisions regarding program determinations.
- Coordinate program/project schedules to include establishing, maintaining, and tracking databases on various projects and creating standard project tracking reports.
- Assist with the preparation of correspondence to staff, municipal officials, and other outside entities regarding the financing and grant process.
The New York State Environmental Facilities Corporation (EFC) provides access to low-cost financing, grants, and expert technical assistance to help eligible applicants undertake critical water quality infrastructure projects.
EFC is committed to building and nurturing an inclusive workplace that strives for respect and promotes and values diversity. We believe that organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective, or any other trait that makes an individual unique, are proven to be better organizations. Please consider joining our team as we work together to build a welcoming workplace where employees recognize that their unique characteristics, skills, and experiences are respected, valued, and celebrated.
To support our employees, EFC provides an outstanding benefits package similar to what is offered to New York State employees. Our total compensation package includes, but is not limited to, leave benefits (13 holidays and paid vacation, sick, and personal leave); a comprehensive health insurance program including medical, prescription drug, dental, and vision plans; and membership in either the NYS and Local Retirement System. Additionally, employees may be eligible to telecommute up to two days a week following the initial training period, which is at least six months.
In compliance with Public Law 99-603, candidates selected for appointment must provide an original copy of documentation proving citizenship and/or legal right to work within three (3) days of effective date of appointment.
It is the policy of the State of New York and EFC to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, physical or mental ability, national origin, gender, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
It is the policy of EFC to provide qualified persons with disabilities an equal opportunity to participate in and receive the benefits, services, programs and activities of EFC, and to provide such persons reasonable accommodations and reasonable modifications as are necessary, to enjoy such equal opportunity, including accommodations in the recruitment process. Further, it is the policy of EFC to provide reasonable accommodation for religious observers.
It is the policy of EFC to provide reasonable accommodation to ensure effective communication of information to individuals with disabilities. If you need an auxiliary aid or service to make this information available to you, please contact EFC’s Human Resources Office at (518) 486-9267.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
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