Job Purpose

The Project Administrator shall be responsible for organizing, facilitating, analyzing and reporting for projects to ensure timely completion within budget.

Duties and Responsibilities

Responsibilities

• Develop understanding of the scope, goals and timeline of each project
• Communicate on a regular basis with project team and customers regarding project schedule
• Manage and communicate project changes due to weather, change orders or delays
• Develop knowledge of production operations
• Develop understanding of management of projects and production crews
• Prepare and maintain job folders, COI’s, submittals, and contracts
• Maintain project dashboard
• Update and track Smartsheet
• Obtain and track all subcontractor requirements
• Organize uploaded project photos on server
• Manage data entry of Salesforce.com
• Maintain SDS and procedure binder updates
• Assist with interviewing production staff
• Assist with crew member safety reviews
• Assist with job supervisor handoff meetings
• Monitor production crew scheduling versus time off cycles
• Maintain and document crew vacation requests
• Prepare project work orders for materials and rentals
• Make reservations for overnight accommodations for crews
• Schedule delivery and removal of dumpsters, portable toilets and equipment rentals
• Communicate regularly with track logistic drivers and third-party truckers for schedule updates to coordinate material and equipment logistics
• Monitor and maintain inventories of production supplies and materials
• Prepare purchase orders for all material and supplier requisitions
• Prepare and collect material Bills of Lading
• Coordinate scheduling of washing, striping and surveying services
• Coordinate and schedule asphalt inspection schedule
• Coordinate and schedule flood tests
• Review and investigate project cost variances
• Offseason - Evaluate project estimate variances and provide feedback to sales
• Offseason - Research and develop improved ways to perform track installs
• Offseason - Develop and update production procedures

Please note this description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

• Education: Associates degree or at least two years of experience in a similar role
• Communicate professionally with employees, customers and vendors
• Proficiency with computers and Microsoft Office suite of programs
• Must be neat and extremely well-organized
• Ability to work well as part of a team
• Attention to detail
• Positive attitude

Job Offering

• Bonus Plan:
• Bonus Percent:
• 401k plan, subject to eligibility

Additional Details

Supervisor: General Manager – Northeast