The Project Administrator’s primary responsibility is for supporting the objectives of the United South and Eastern Tribes, Inc. (USET) multi-year grant projects and other programs. The work will require judgment, planning, and project coordination in completing tasks. Ongoing project management skills required to coordinate the work of multi-disciplinary teams in meeting program and grant objectives on time over multiple year periods.

Exempt/Non-Exempt and Salary Range:
The Project Administrator is an exempt position requiring occasional travel and irregular work hours, with a salary range starting at $49,369.00 per year.

Reporting Relationship:
The Project Administrator is supervised by the Tribal Health Program Support Program Manager.

Location:
Nashville headquarters

Duties and Responsibilities:

• Proposal Development:
• Manage all aspects of the proposal development process
• Serve as the liaison and facilitate collaboration with THPS staff, consultants, subcontractors, funding agencies, and all other contributors to organize and produce high quality competitive applications and reports.
• Design proposal outlines.
• Review funding announcements to interpret guidelines, agency policies, technical, financial, and administrative requirements.
• Maintain an updated calendar for grant applications/proposals submission and reporting timelines.
• Organize and compile all components of proposals, ensure that all requirements are addressed thoroughly, and review overall application for accuracy and completeness.
• Project and Grants Management:
• Provide assistance to THPS staff regarding grant application-related tasks, including budget monitoring and modifications as projects progress, various funded project issues, and grant close out.
• Assist with startup of newly funded grants, including review of all grant awards, response to follow-up documentation, determine future grant requirements, and enter relevant information into grants database.
• Provide assistance to THPS staff regarding grant application-related tasks, including budget monitoring and modifications as projects progress, various funded project issues, and grant close out.
• Coordinate work plans and timelines for projects especially those involving cross disciplinary professional teams working on complex multi-year projects
• Review all Notice of Awards Conditions with appropriate project director and USET Controller.
• Maintain well organized filing systems for all grant application-related supporting documents, as well as required documentation in compliance with USET THPS and funding agency requirements (electronic and hard copy).
• Editing and Technical Writing:
• Review and edit documents for THPS projects, including grant applications, progress reports, final project reports, informational brochures, training manuals, project plans, policy and budget analysis, and other related documents.
• Write, design, and organize templates for grant proposals, continuations, and letters of intent and support.
• Funding Research:
• Search for appropriate funding opportunities that align with the priorities prescribed by member tribes for THPS, as well as USET Tribes.
• Notify THPS staff and Tribes of appropriate funding opportunities that support their specified interests in order to continue funding stability.
• Other duties:
• Provide technical assistance to partnering organizations and collaborators.
• Support various development and marketing efforts as needed.
• Provide evaluation support to projects as needed.
• Perform literature searches related to grants and proposals as needed.
• Performs other duties and assignments as directed by THPS Supervisor.
• Participate in THPS meetings and activities on a regular basis.

Qualifications:

• A minimum of an associate degree from an accredited college with experience in grant and project management preferably public health, health promotion, or disease prevention.
• This position requires demonstrated experience in managing complex projects with numerous participants; both internal and external.
• This position requires knowledge of grant funding and management
• The incumbent will demonstrate a high level of proficiency in technical editing and writing.
• The incumbent must be proficient with the use of routine office software, such as Microsoft Word, Excel, Publisher, Outlook and PowerPoint, as well as Adobe Acrobat.
• Cultural sensitivity and ability to work within the customs and traditions of various tribal groups.
• Must possess excellent verbal and written communication and organizational skills.
• Ability to travel and work irregular hours.

USET / USET SPF is an Equal Opportunity Employer and is committed to Native American Preference.

Job Type: Full-time

Pay: From $49,369.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Referral program
• Relocation assistance
• Vision insurance

Experience level:

• 2 years

Schedule:

• Monday to Friday

COVID-19 considerations:
We currently offer a hybrid work model for all staff.

Application Question(s):

• Are you a citizen of a Federally Recognized Tribal Nation?

Education:

• Bachelor's (Preferred)

Work Location: Hybrid remote in Nashville, TN 37214

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