Receptionist Job at Colen & Wagoner, PA
Client-facing duties as well as general legal assistant tasks
Description
Our small but growing law firm is looking for a dedicated Receptionist to handle client-facing duties as well as general legal assistant tasks. When our clients walk into our office, we want them to find a friendly, smiling face and a helping hand. The ideal candidate has excellent communication and multitasking skills, a positive attitude and a strong work ethic.
SKILLS:
- Exceptional customer service skills and professional phone manner
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g. printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Must possess excellent organizational skills and be detail oriented
- Multitasking and time-management skills, with the ability to prioritize tasks
DUTIES:
- Provide secretarial support to one or more lawyers and/or paralegals at the firm
- Edit and proofread all legal documents
- Maintain attorney calendar by scheduling conferences
- Organize all legal documents and ensure they are updated
- Answer emails and phone calls, and when necessary, redirect calls
- Firm Errands
- Experience in a law firm environment for at least two years, performing at least secretarial duties including e-filing and service, file maintenance, form and document creation, and email and telephone communications.
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