Title: Receptionist

Department: Administration/Corporate Classification: Non-exempt

KEY RESPONSIBILITIES: Provide high-level administrative support by performing clerical functions such as greeting/directing visitors, answering telephone, distributing mail/faxes/copies, and handling information requests.

SUPERVISION: Incumbent reports directly to the Bills Payable Manager, and does not supervise other employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Operate telephone system to answer, screen and forward calls, provide information, and take messages;
• Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations;
• Collect, sort, distribute and prepare mail, messages, and courier deliveries;
• Transmit information or documents to customers, vendors, and/or company locations using computer, mail, or facsimile machine;
• Deliver and pick up mail/packages via driving company vehicle as assigned;
• Provide information about establishment such as location of departments or offices, employees within the organization, or services provided;
• Perform special projects and other duties as assigned from multiple departments.

CONDITIONS OF EMPLOYMENT:

• Six months to one year of related experience preferred;
• High school diploma or GED equivalent preferred;
• Satisfactorily pass a pre-employment drug test;
• Satisfactory Motor Vehicle Report must be obtained by applicant and submitted for approval prior to hire date. Satisfactory driving record must be maintained.

REQUIREMENTS OF WORK:

• A professional, friendly working attitude;
• Ability to perform work accurately, efficiently, and thoroughly with patience;
• Ability to be detail oriented, organized, and pay close attention to the details of a project or task;
• Ability to demonstrate conduct conforming to a set of values and accepted standards including but not limited to confidentiality, truthfulness, credibility, reliability, and dependability;
• Ability to effectively organize the work of oneself;
• Ability to perform a task with little or minimal supervision after assignment is given;
• Ability to communicate clearly and concisely in writing and orally in English and have strong language skills (grammar, spelling, etc.);
• Ability to show consideration for and maintain good relations with others;
• Ability to utilize the available time to organize and complete work within given deadlines;
• Ability to take care of the customers’ needs (internal and external) while following company procedures;
• Ability to complete assigned tasks under stressful situations;
• Serve as back up and cross train for all Receptionist duties;
• Regular and consistent attendance.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

• Able to lift up to 50 lbs. unassisted or greater than 50 lbs with assistance;
• Able to drive a vehicle;
• Work environment involves minimal exposure to physical risks, such as proximity to office equipment and household type chemicals;
• Able to properly utilize office equipment such as computer, phone, fax, copier, scanner, etc.;
• Frequently required to sit for long periods of time;
• Occasionally walk, stand, reach, lift, carry, bend, kneel, push, pull, crouch, squat, bend, twist, and stoop;
• Also required to climb, balance, talk, speak, and hear;
• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus;
• Must have considerable mobility;
• Must be able to read and speak English sufficiently to converse with general public, to respond to others, and to make entries on reports, logs, and records;
• Follow all company policies/rules including safe driving policies and procedures and report any and all accidents / injuries immediately to management.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Work Location: One location

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