Organization

Pay

Pay Frequency

Full Time / Part Time

Job Summary

Job Description

PRIMARY RESPONSIBILITIES AND WORK PERFORMED

• Provide courteous customer service
• Accepts documents and liens, including the returning of documents to customers with explanation if information or fee is needed
• Processes documents for filing, entering data as necessary
• Balances revenue stamps and calculates stamps for deeds
• Affixes seal, colors seal, scans each document
• Copies document for distribution and distributes documents
• Posts Mechanic’s liens; sends notices to owners of property on each lien
• Activates, closes, changes ribbon, labels, and receipts on computer daily
• Balances cash drawer of daily transactions
• Processes money deposited with County Clerk’s Office for cash or surety bonds
• Accepts and files releases, amendments; examines each for proper information and files with corresponding lien
• Performs other duties as assigned

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES

• Skilled in serving the public in a courteous, respectful, and tactful manner; telephone etiquette, typing, and knowledge of basic computer software such as Microsoft Word and recording software
• Knowledge of recording policies and procedures
• Knowledge of land records and descriptions
• Ability to understand and follow oral and written instructions
• Process Mechanic’s liens, legal documents
• Answer questions about recording documents
• Process amendments, assignments and releases of liens

SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.

QUALIFICATIONS

• Excellent customer service skills and the ability to provide information to the public in a courteous, respectful, and tactful manner
• An aptitude for learning and utilizing new technology
• Knowledge of deeds, mortgages, easements, releases, judgements, and other legal documents
• A good attitude and work ethic
• Ability to input accurate data efficiently using a keyboard and mouse
• Ability to work with minimal direction
• Written and spoken communication skills
• Ability to work and thrive in a team-oriented workplace
• Must be a knowledgeable resource for customers regarding the documents
• Excellent computer skills in a Microsoft Windows environment, including basic knowledge of Word, Excel and Access

Additional Job Description

EDUCATION and/or EXPERIENCE
High School Diploma or General Education Degree or equivalent and over one year work experience

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description.

LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS
Basic math skills

REASONING ABILITY
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This job primarily requires sitting and typing while looking at multiple computer screens
• Proper posture, stretching, and relaxation techniques will be beneficial
• This job often requires long periods of concentration
• While performing these responsibilities, the employee is required to listen and speak
• The employee is required to stand, walk, reach with arms and hands, to stoop and kneel
• Vision abilities required by this job include reading legal documents on a computer screen
• The employee is often required to lift books weighing up to 10 pounds from shelves to work areas

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

CONCLUSION
This job description is intended to convey information essential to understanding the scope of the Clerk’s position and it is not intended to be an exhaustive list of experiences, skills, efforts, duties, responsibilities or working conditions associated with the position.

• Maintain quality service by exemplifying quality and customer service standards
• Accomplish Organization objectives using current technology, policies, procedures, and productivity standards
• Maintain and preserve the accuracy of all records and documents under the care of the County Clerk
• Contribute to team effort by accomplishing organization related results as needed
• Maintain a safe work environment by following all organization standards and procedures

Location