Registrar Job at Eastern Washington University
Posting Details
Posting Details
Position Title
Registrar
Posting Number
2023010EP
Position Information
Classification Title
Registrar
Working Title
Registrar
Classification Code
1320
RCW Exemption Criteria
11 - Executive Head
EWU Position Number
E99648
CUPA Code
A-173000 - Chief Student Registration/Records Officer
FLSA
Exempt - Executive
Bargaining Unit
None
% Full Time
100
Salary / Wage Range
AE - 115
Salary Information
The salary range for this position is $85,216 (minimum) up to $102,000. Where the hired candidate will begin within this range is dependent on education, experience and skills.
Anticipated Start Date
Mid-March
Term of Appointment
12
Location
Cheney
County
Spokane
Project Description
N/A
Project Duration
Background Check
Yes - Both
Responsible HR User
Saundra Godin
Responsible HR User Email address
sgodin@ewu.edu
Posting Text
Job Summary
We are currently seeking skilled and team-oriented applicants for the following position:
Registrar
Reporting to the Assistant Vice President of Student Success, Policy and Planning, the Registrar serves as the primary professional engaged in maintaining and improving critical functions of Records and Registration. This position works with faculty and executives to evaluate and improve policy for the goal of assisting students, faculty, and staff in support of the University’s continuous effort to improve retention and degree attainment. This position also provides leadership pertaining to the degree audit and graduation check out process. These efforts, taken as a whole, create systematic efficiencies that improve student success while maintaining high academic standards.
Reporting to the Assistant Vice President of Student Success, Policy and Planning, the Registrar serves as the primary professional engaged in maintaining and improving critical functions of Records and Registration. This position works with faculty and executives to evaluate and improve policy for the goal of assisting students, faculty, and staff in support of the University’s continuous effort to improve retention and degree attainment. This position also provides leadership pertaining to the degree audit and graduation check out process. These efforts, taken as a whole, create systematic efficiencies that improve student success while maintaining high academic standards.
The Registrar supervises various professional staff and has significant authority over administrative processes and determining strategic deployment of technological tools used to support enrollment, scheduling, and academic advising. This position will also oversee business process analysis and improvement as directed by the Assistant Vice President. Additionally, this position supervises processes related to transcript and diploma requests, student athlete eligibility reporting, residency, course registration, grading, final exam schedules, and other student record related processes. This position sets and enforces course scheduling guidelines and the catalog publication timeline in collaboration with University executives.
This position serves as unit authority over academic records and is responsible for compliance with FERPA regulations. In addition, this position represents Academic Affairs’ interests at various committees and councils, including but not limited to Exceptional Circumstance Withdrawal Committee, Washington State Residency Appeals Committee, and various other external state level committees.
On top of salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.
EWU expands opportunities for personal transformation through excellence in learning.
On top of salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.
EWU expands opportunities for personal transformation through excellence in learning.
About Eastern Washington University
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.
Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.
Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.
Diversity Statement
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Conditions of Employment
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check
prior to beginning employment.
All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR and proof they are fully vaccinated against COVID-19 before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
- COVID-19 Vaccination and Exemption Information link: https://inside.ewu.edu/rcp/risk-management/covid19-protocols/
Upon hire – You must complete required DEI, Hazing, and Harassment and Title IX training. The training will be available online, in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and listed on Human Resources’ webpage.
Physical Demands
Optional: Contact Saundra Godin in Human Resource Services at sgodin@ewu.edu to obtain a copy of the
Essential Functions Analysis which will describe conditions of employment, such as physical and mental demands.
Pre-Placement Physical
Hearing Test
Medical Monitoring Post Hire
Protective Equipment
Required Qualifications
- Master’s degree in education, public administration, social services or related field.
- At least three years’ full time administrative work experience in a higher education setting; to be considered qualified, experience must include the following:
- Experience facilitating and/or leading for process improvement initiatives.
- Service on at least one faculty and/or policy setting committee.
- Demonstrated ability to analyze complex data used for forecasting and preparation of reports.
- Experience with Family Educational Rights and Privacy Act (FERPA).
- Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility, and/or diversity.
Preferred Qualifications
- Management and/or leadership of higher education Records and Registration Office.
- Experience working with state boards.
- Experience involving oversight of student success activities or initiatives.
- Experience with student information systems.
- Experience promoting diversity and/or diversity initiatives.
Other Skills and Abilities
- Flexibility
- Collaboration
- Communication
- Teamwork
- Time Management
- Attention to Detail
Work Schedule Type
Regular
Work Schedule
Typically M-F 8am – 5pm but may be required to work evenings and/or weekends to fulfill special projects and other needs of the department and/or the university.
Posting Date
01/30/2023
Open Until Further Notice
No
Closing Date
02/10/2023
Screening to Begin
02/13/2023
Special Instructions to Applicants
It is strongly recommended that you print a copy of these instructions and the position posting
before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
Required documentation includes all of the items listed below.
- Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.
- Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
- Complete the online application form and respond to the online questions, if applicable.
- Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. You will be asked to attach a diversity response as part of the online application process: Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.
Application Types Accepted
Application
Job Duties
% of Time
40
Responsibility / Duty
Enforce Academic Guidelines
- Approve course section schedule change requests
- Monitor course enrollments
- Set course scheduling rules for increased utilization of campus resources
- Resolve enrollment restrictions by improving enrollment policies and procedures
- Improve time to degree by opening access to courses through the identification and removal of unnecessary prerequisites or registration restrictions
- Evaluate academic policy based on national, state, or local trends
- Implement policies that support timely graduation
- Serves as the FERPA compliance officer for the University
- Serves as the data custodian of student records for the University and serves on the Data Management Committee (DMC)
- Approve student-athlete eligibility per term in partnership with Faculty Athletics Representative and Athletics staff
- Enforce compliance with academic policy time limits regarding courses offered experimentally, as seminars, or that have exceeded the “sunset” period
- Ensure accuracy of curricular content in the catalog
- Set catalog publication timeline in partnership with stakeholders
Essential Function Indicator
Yes
% of Time
30
Responsibility / Duty
Exercise Full Scope Supervision of Records and Registration
- Oversee hiring and training of highly qualified staff
- Review job descriptions and ensure positions’ performance expectations incorporate goals and expectations aligned with the goals of the unit.
- Set goals and expectations for the unit
- Review and approve requests for leave
- Review performance of team members and provide positive corrective action when needed
- Provide regular check-ins with all staff members
- Prepare and monitor office budget
Essential Function Indicator
Yes
% of Time
30
Responsibility / Duty
Ensure Optimal Operation of Administrative Processes and Systems
- Analyze academic policies for deficiencies in operational effectiveness
- Determine consistency of data standards
- Evaluate the effective use of administrative tools, such as but not limited to: CourseLeaf, Banner, and Degree Works
- Evaluate administrative processes for efficiency and appropriate sequencing of decision-making steps
- Research data and National trends to EWU to inform policy audit and revision efforts
- Proactively collaborate with sister units such as: Academic Advising, Institutional Effectiveness, Student Affairs, and others to address systems and structural components impacting student success
Essential Function Indicator
Yes
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