Secretary III , Washington, DC

***Requires an active SECRET Security Clearance which can be verified in DISS to be considered.***

Join the team who values your skills and expertise. Cherokee Nation System Solutions (CNSS) helps federal agencies improve productivity and find innovative solutions. Taking a personalized approach, CNSS offers a complete line of innovative services and consulting to government agencies, including call center, application modernization, data utilization, advanced analytics, and IT infrastructure. Your valuable skills can help us give customers the support they deserve and the quality they expect from our team – a team of experts, like you.

Cherokee Nation System Solutions is part of Cherokee Federal – a team of tribally owned federal contracting companies focused on building solutions, solving complex challenges, and serving the nation’s mission around the globe for more than 60 federal clients. For more information, visit cherokee-federal.com .

SUMMARY

The contractor will perform secretarial duties such as filing, typing, copying documents. Screens and transfers calls, escorts visitors, arranges meetings, and compiles information for routine reports or other materials. Prepares travel orders and handles travel accommodations and maintains office supplies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answering telephone calls and receiving/meeting/escorting visitors, referring to appropriate staff members, if necessary.
• Setting up appointments, meetings and arranging for conference rooms through the Departments Reserve! T platform;
• Managing files and records, preparing files, folders and other federal records for archiving or destroy based on the records disposition schedule.
• Scanning equipment
• Preparing and routing documents (reports, correspondence, memoranda, cables, diplomatic notes, etc.)
• Downloading materials from the computer, the internet, and the intranet.
• Sending and retrieving materials by facsimile.
• Delivering and/ or coordinating picking up materials and packages.
• Copying and collating documents and other materials.
• Preparing Time and Attendance into the Departments electronic filing system (WEB TATEL)
• Preparing travel orders and handling travel arrangements in E2 Solutions.
• Preparing travel, taxi, and other vouchers.
• Prepare documents to request diplomatic passports for staff members. Obtain Visas for travelers in a timely manner, either through the Passport Office or hand-carried
• Manage travel arrangements for domestic and overseas trips through E2 Solutions
• Drafting country clearance requests
• Serving as the first point of contact for Share Point sites and update program office SharePoint Bureau page and office directories as needed
• Finalizing and deliver documentation for the 7th floor Principles
• Monitors all cable traffic through SMART
• Completing other secretarial tasks, as requested by the assigned officers.
• Compiling annual performance appraisals for civil service and foreign service documents into the ePerformance HR database.
• Order office supplies as needed through my Services and coordinate the pickup of supplies with the Supply Coordinator.
• Provide logistical support, as needed, for internal conferences and meetings
• Prepares work orders for services/supplies needed for the effective running of the office and coordinates these with the General Services Officer
• Maintains the calendar for office management by arranging and scheduling appointments, handling all meeting requests, and providing calendar information to management daily.
• Prepares meeting briefs to managers indicating appointment purpose and providing any relevant background data.
• Record minutes from meetings and prepares briefing materials.
• Maintains the calendar for office management by arranging and scheduling appointments, handling all meeting requests, and providing calendar information to management daily.
• Prepares meeting briefs to managers indicating appointment purpose and providing any relevant background data.
• Record minutes from meetings and prepares briefing materials.
• Maintains the calendar for office management by arranging and scheduling appointments, handling all meeting requests, and providing calendar information to management daily.
• Prepares meeting briefs to managers indicating appointment purpose and providing any relevant background data.
• Record minutes from meetings and prepares briefing materials.
• Creates standard operating procedures related to office administration.
• Updates office management information, such as seating charts, organization charts, phone lists, and welcome books.

EDUCATION AND EXPERIENCE

• High school diploma and between one and three (1-3) years of equivalent office management experience OR
• Two-year college degree in Office Management, Business Administration, Computer Technology, or other related field together with two years of office management experience.

KNOWLEDGE, SKILLS, AND ABILITIES

• Requires an active SECRET Security Clearance which can be verified in DISS
• In-depth knowledge of Microsoft Office Suite is essential.
• Excellent customer service and multi-tasking skills
• Must be able to establish, organize and maintain routine data and established procedures.
• Must be able to work with all levels of personnel working in the Department and the general public and operate courteously and tactfully. .
• Knowledge of establishing travel arrangements via E2 Systems.
• Working knowledge of State Department travel policies.
• Excellent communications skills.
• Proficient in Microsoft Office Suite software.
• Ability to successfully pass a federal background check and a drug screen
• Cherokee Federal employees are included as covered employees in U.S. Presidential Executive Order 14042, which mandates Covid vaccines for federal contractors. Executive Order 14042 is currently blocked from enforcement pending court proceedings. Therefore, Cherokee Federal is halting the application of the mandate; however, if the injunction is lifted, Cherokee Federal will restore administration of the vaccine requirement.

WORK ENVIRONMENT

• Work is primarily performed in a climate-controlled office environment.

ABOUT THE TEAM

Cherokee Federal is a division of Cherokee Nation Businesses, the economic engine of Cherokee Nation, the largest Native American tribe in the U.S. As a trusted partner, the Cherokee Federal team of companies manages nearly 2,000 projects of all sizes across the construction, engineering and manufacturing and mission solutions portfolios – ranging from advanced data analytics and telehealth to cybersecurity, cloud, and logistics.

Since 2012, our team of companies has won $6 billion in government contracts and completed more than 5,300 federal missions. Our 3,600+ employees work in 20+ countries, 50 states and 2 U.S. territories.

Why Cherokee Federal? Visit cherokee-federal.com to learn why you should join our team!

Compliance

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment and we prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status or for inquiring about, discussing, or disclosing compensation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf and https://www.dol.gov/ofccp/regs/compliance/posters/pdf/ofccp_eeo_supplement_final_jrf_qa_508c.pdf

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may e-mail CNB.Compliance@cn-bus.com for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status. Please do not send email request pertaining to recruiting as this email box is not for resumes or follow up on job applications.

For Pay Transparency Non Discrimination provision, please copy and paste the following link: https://www.dol.gov/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We maintain an Affirmative Action Plan for proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time Tuesdays – Thursdays from 10:00am – 2:00pm CST to make applicable Affirmative Action Plans accessible. Please submit a written request with the email subject line: 2021 Request to View Affirmative Action Plan to the Compliance Administrator at CNB.Compliance@cn-bus.com .

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