Secretary--Red Oak Early Childhood Center Job at Teach Iowa
- Screen visitors and telephone calls, directing them to the appropriate person/classroom/department.
- Screen and route incoming mail, and distribute copy work.
- Compose and copy correspondence, reports, bulletins, records and other materials.
- Obtain, gather and organize pertinent data as needed.
- Maintain an orderly filing system.
- Schedule appointments, assist in planning meeting agendas, prepare meeting summaries and assemble material for meetings.
- Maintain accurate attendance records, call parents to confirm absences, check in tardy students and distribute passes, check out students, and report attendance problems to the principal.
- Assist the principal in securing substitute teachers and paras, and submit all reports as required.
- Administer first aid to ill/injured students in the absence of the school nurse according to school policy.
- Assist in training new employees.
- Organize and process building purchase orders. Verify quantities delivered, and distribute to staff.
- Ensure against the presence of unauthorized people on campus, including knowledge of all non-custodial situations.
- Serve as acting registrar for building by processing records requests, collecting new student documentation, entering new student data into student information system, and sending records upon withdrawal or promotion.
- Follow up with guardians/emergency contacts upon student withdrawal without records request, making reports to proper authorities if necessary.
- Maintain accurate student records database for all students assigned to building, including off-campus and non-traditional students as necessary. This includes, but is not limited to, demographic, contact, payment, and attendance information.
- Maintain current staff list in student information system.
- Assist building administration with setup of schedules, classes, and sections in student information system as needed.
- Record all special funding-related data, such as At Risk or Title 1, into student information system as necessary.
- Assist principal with building budget, including general, supplemental, activity and capital outlay accounts.
- Assist with free/reduced applications and fee changes if necessary.
- Process student and family fee payments.
- Assist with supervision of students as instructed by administration.
- Coordinate resources for new students as necessary, such as desks or additional curriculum.
- Provide tours to new and prospective parents as needed.
- Submit maintenance work orders as directed.
- Follow current district procedure to ensure proper transportation and/or registration processing.
- Setup conference scheduling and assist teachers and parents/guardians with process as needed.
- Keep abreast of new information, innovative ideas and techniques.
- Adhere to all district health and safety policies.
- Other duties as assigned by the principal or other administrative staff, which are consistent with the general requirements and qualifications of the position.
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