The Senior Accounts Payable Specialist is primarily responsible for payment of invoices for supplies, equipment, professional fees, and other various items in accordance with the company's purchasing policies and/or contracts. Provides training and directions to others in the accounts payable department. Maintains contact with vendors and communicates with the appropriate department personnel responsible for purchases and payments.

• Receives and prepares invoices for payment ensuring that all invoices have been received and have been approved for payment. This entails opening, distribution and filing of mail, preparing the invoice for payment (noting indication of proper approval), coding the account number, entering the invoice into the accounts payable general ledger system, preparing the check, making appropriate copies of the documentation, scanning documentation, and mailing the check.
• Works with and maintains a close working relationship with vendors to ensure the timeliness of payments and resolve discrepancies.
• Communicates with various supervisors, department directors, and administrators regarding invoice approvals.
• Manage customer vendor relations and the AP disbursement group, 1099 and tax related matters
• Daily management of accounts payable processes, including managing approval workflows, coding of invoices, vendor setup and maintenance, systems interfaces, payment scheduling, employee expense report processing, purchase request management, and corporate credit card program administration.
• Manages accounting functions including maintenance of general ledger, accounts payable and ensure accuracy and timeliness
• Manage daily positive pay files and responds to discrepancy bank files.
• Initiates ACH and wire payments via banking website
• Assists in managing monthly closing of financial records and posting of month end information; ensure accuracy of financial statements
• Assists in managing monthly closing of financial records and posting of month end information; ensure accuracy of financial statements
• Develops, directs, plans and evaluates a/p policies and procedures and ensures external and internal controls and policies are adhered to.
• Performs other tasks as required.
• Protects operations by keeping financial information confidential.
• Contributes to team effort by accomplishing related results as needed.
• Provides training and directions to others in the accounts payable department, if needed

KNOWLEDGE, SKILLS AND ABILITIES:

• Developed skills in processing paperwork with accuracy in a high-volume detail-oriented office environment.
• Strong computer knowledge and skills including Advanced MS Excel and Word. Microsoft Dynamics GP software knowledge or similar platform.
• Excellent written verbal and telephone communication skills.
• Ability to multitask and meet constant deadlines.

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• EDUCATION AND EXPERIENCE:
• Associates degree in accounting, finance or another related field preferred.
• At least 5 years of related experience in accounts payable processing.

PHYSICAL DEMANDS:

• While performing the duties of this job, the employee is regularly required to sit for prolonged periods and occasionally walk, stand, bend, stoop, and lift up-to 15 pounds.
• Required to have close visual acuity to perform job

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Remote

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