Senior Administrative Assistant - Dade City Admin Office

The Senior Administrative Assistant provides administrative support to the leadership team at Premier Community HealthCare (PCHG). Will perform daily administrative functions to ensure the day-to-day office operations run smoothly in a fast-paced environment, including scheduling appointments, planning meetings, organizing meetings/events, and managing outlook activities. This position will directly support senior leaders within the organization and provide backup support for the executive leadership team.

Qualifications:

• High School Diploma or GED.
• Three (3) years’ experience of working in administrative position, office management, daily operations and/or equivalency. Prefer experience working with senior leaders.

Essential Duties and Responsibilities:

• Assist Senior Managers with their daily organizational tasks, coordinate meetings, which may include site managers, and other care team members, and/or external clients.
• Attend Director meetings as assigned, prepare agendas, minutes, coordinate meetings and setup.
• Perform travel arrangements and reservations for senior managers.
• Prepare spreadsheets, presentations, and statistical and budget reports.
• Welcomes visitors, scheduling appointments, organizing calendars, and managing phones and emails.
• Review and organize regular correspondence; such as, invitations, cards, and informative materials.
• Assist in event planning for senior leadership, including identifying locating and contacting venues and vendors for site and organizational-wide events
• Set up tasks in project management software for leaders or Executive Assistant as requested and assist in large mailing projects
• Serve as backup for Executive Assistant, as needed
• Capacity to work in a fast-paced environment managing priorities and workflow to ensure superior results are delivered
• Handle sensitive information in a confidential manner
• Provide polite and professional communication
• Ensure confidentiality and HIPAA compliance at all times
• Keep other care team members informed when situations occur that disrupts timely patient flow through site.
• Adhere to patient care needs and the core values of Premier Community HealthCare to a provide best-in-class patient experience
• Work towards attaining department goals and drive Quality Improvement / Quality Assurance (QI/QA)
• Other duties as assigned

Supervisory responsibilities: None

Knowledge, Skills and Abilities:

• Knowledge of office management and daily operations
• Excellent knowledge of office equipment like printers and fax machines
• Initiative and ability to work independently to include managing time and following through
• Strong organizational and time management skills with emphasis on attention to details
• Maintains a professional relationship and positive attitude with co-workers, the public, patients and the entire organization.
• Displays enthusiasm toward the work, mission and vision of the organization.

• Exceptional customer service skills
• Ability to communicate effectively, verbally and in writing with multiple levels within the organization.
• Excellent grammar, spelling and interpersonal skills.
• Advanced proficiency with the entire Microsoft Office Suite.

Working conditions and physical requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to lift 20 lbs. regularly and 30 lbs.-50 lbs. occasionally.
• Ability to sit for long periods of time.
• Ability to perform repetitive tasks
• Direct exposure to computer screen.
• May be exposed to contagious/infectious diseases.