Closes Feb 13, 2023

Apply at https://go.illinois.edu/SrBusinessFinSpec_CBC

Job Summary
Under the direction of the Senior Business and Financial Coordinator, the Senior Business and Finance Specialist will coordinate and manage multiple operations within the Biotechnology Center Business Office.

Duties & Responsibilities:

Business and Finance Support:

• Oversee new General Accounts Receivable (GAR) account setup and maintenance for on and off campus users. Enter vendor numbers and customer information in data systems for financial and invoice tracking.
• Complete and track monthly on and off campus laboratory billings and follow up.
• Serve as Chrome River delegate for individuals (Directors, staff and or students) requesting assistance.
• Reconcile p-cards and initiate contact to outside vendors for backup information if needed.
• Request and submit Technical Testing Agreement (TTA) and other contracts into Contracts + for approval and routing.
• In collaboration with Business and Financial Coordinator, work on the ongoing year-end preparation for the closing of Fiscal Year.
• Reconcile assigned monthly statements and reconcile purchase orders with packing slips and invoices.
• Order lab supplies and equipment via I-Buy, P-card, Banner including Facilities and Service (F&S) request. Arrange travel including transportation, lodging and registration as required. Process transactions in Chrome River and the p-card system. Follow up on orders and issues as well as reconcile orders.
• Assist in maintenance of tracking and reporting all budgetary items including the oversight and review of monthly statements each month. Tracking all backup materials to complete/reconcile purchase orders in a timely manner.
• Maintain accurate inventory of scientific and office equipment for the Biotechnology Center. Tagging equipment, enter all data in Fabweb, process transfers and surplus scrap. This includes biennial inventory and completion of all charges.
• Serve as resource person for all faculty members and off campus clients using the Biotechnology Center facilities.
• Serve as backup for delivering samples from IGB to DNA. Assist with shipping of packages, including preparing label, scheduling pickup, tracking if requested and invoices. Serve as support and backup for the Business Financial Coordinator.
• Monitor and ensure compliance with unit/department, university, and government policies.
• Act as the liaison between the Director, Associate Director, internal staff, external units and outside entities.
• Assist Director, Associate Director, and Business Financial Coordinator in determining unit goals and objectives.

Major purchases and maintenance implementation and management:

• Responsible for purchasing functions, inclusive of sole source and bid posting/processing.
• Facilitate with UI Board of Trustee, Chief Procurement Office, and purchasing office on approval review request for goods and services, following applicable laws, regulations and policies.
• Review of instrumentation maintenance contracts and annual supply orders for renewal, cancellation, or recommend and develop alternative procurement actions.

Other Department Responsibilities

• Serve as back up to key management and building access.
• Serve as back up to Administrative Aide

Additional Physical Demands
Work is performed in normal office setting. Traverse across campus for pickups and drop offs.

Preferred Qualifications
Experience in a University environment in the area of business, finance, inventory or accounting.

Specialty Factors
Bachelor degree in business administration, management, or a field related to the position. Two (2) years of professional business, financial, and/or managerial work experience.

Knowledge, Skills and Abilities: Knowledge of University business and procurement policies and procedures. Ability to act with initiative and make independent decisions with minimal direct supervision. Familiarity with University of Illinois applications and systems. Strong communication and interpersonal skills; strong analytical and problem-solving abilities. Ability to communicate with and obtain cooperation from personnel in other offices. Ability to plan work with changing priorities and work under pressure. Ability to read and understand written material and extract important points. Ability to act with discretion when handling sensitive or confidential information.

Appointment Information

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on Monday, February 13th. Apply for this position at https://go.illinois.edu/SrBusinessFinSpec_CBC and upload 1) a cover letter that clearly outlines your qualifications and experience as it relates to this position, 2) a resume/CV, and 3) names and contact information (including email addresses and phone numbers) for three professional references. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Leslie Lewin Reinhart at 217-333-0034. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885.

Job Type: Full-time

Pay: $62,000.00 - $72,000.00 per year

Physical setting:

• Office

Schedule:

• Monday to Friday

Work Location: One location

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