We've made a lot of progress since opening the doors in 1942, but one thing has never changed - our commitment to serve, heal, lead, educate, and innovate. We believe that every award earned, every record broken and every patient helped is because of the dedicated employees who fill our hallways.

At Ochsner, whether you work with patients every day or support those who do, you are making a difference and that matters. Come make a difference at Ochsner Health and discover your future today!

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company’s discretion.

Education

Required - Associate’s degree

Work Experience

Required - 1 year of office experience

Preferred - 3 years of experience with timekeeper or scheduling applications

*3 years of experience with timekeeper or scheduling applications will be accepted in lieu of an Associate’s degree

Knowledge Skills and Abilities (KSAs)

• Proficiency in using computers, software, and web-based applications.

• Effective verbal and written communication skills and ability to present information clearly and professionally.

• Proficiency with spreadsheet applications, such as Microsoft Excel.

• Strong interpersonal/customer service skills.

• Ability to maintain positive and professional demeanor under stressful conditions.

• Must be knowledgeable of current payroll policy/law.

• Ability to use Workforce Timekeeper and Workforce Scheduler to complete job expectations.

Job Duties

• Regularly reviews and updates payroll system entries for assigned departments, which may include entering missed punches, appropriate cost center transfers, GPT, FMLA, premiums, etc.

• Reports any discrepancies, unusual or questionable time entries to appropriate supervisors, Human Resources, and/or Payroll Coordinator, while meeting all deadlines for payroll processing.

• Works with employees and management to ensure that payroll punches are approved, documented, and recorded correctly.

• Works directly with department managers on schedule development, including defining baseline needs, skills/certifications required per shift, and number of lead or senior staff per shift.

• Releases preliminary shift template to staff in assigned department(s) in defined time frame to allow for self-scheduling.

• Makes final changes to schedule and submits to managers in assigned department(s) for review/approval.

• Reviews requested changes to schedule (shift swaps, GPT, etc.) for appropriateness and forwards to department manager for approval (as necessary). Maintains staffing/scheduling information on a daily basis.

• Deals directly with both leaders and employees on time sensitive and important issues regarding scheduling, payroll, or timekeeping concerns.

• Functions as a contact person for staff and manager on questions/issues related to timekeeping and scheduling applications.

• Performs other related duties as assigned.

The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.

Remains knowledgeable on current federal, state, and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations, and standards.

This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns. The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Physical and Environmental Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid.

The incumbent has no occupational risk for exposure to communicable diseases.

Because the incumbent works within a healthcare setting, there may be occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning and/or disposal of contaminated waste. The risk level of exposure may increase depending on the essential job duties of the role.

Are you ready to make a difference? Apply Today!

Ochsner Health does not consider an individual an applicant until they have formally applied to the open position on this careers website.

Individuals who reside in and will work from the state of Colorado are not eligible for remote work position .

Ochsner Health endeavors to make our site accessible to all users. If you would like to contact us regarding the accessibility of our website, or if you need an accommodation to complete the application process, please contact our HR Employee Solution Center at 504-842-4748 (select option 1) or careers@ochsner.org . This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.