A position has been declared open in the Weber School District at TH Bell Jr High for an Office Aide. This position is for 8 hours per day, 9 months per year. Applicants may apply at wsd.tedk12.com/hire. Files will be reviewed before interviews are scheduled.

THIS POSITION WILL REMAIN OPEN UNTIL FILLED, AFTER A MINIMUM OF 5 WORKING DAYS

Purpose Statement:
The job of Office Aide Secretary - Jr High School was established for the purpose/s of responding to inquiries from staff, the public, parents, students, etc. to provide requested information and/or referral to other parties; ensuring substitutes are assigned and preparing documentation for substitutes; and providing general clerical support as may be requested.

Essential Functions:

• Answers main school office telephone lines for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Coordinates assigned activities and/or projects (e.g. arranging for substitutes, assigning lockers, submitting substitute payroll, etc.) for the purpose of ensuring compliance with district financial, legal and/or administrative requirements. Directs student workers and volunteers for the purpose of guiding and monitoring work activities.
• Distributes a variety of items within the office and school site (e.g. mail, supplies, messages, etc.) for the purpose of disseminating materials to appropriate parties.
• Greets public, parents, students, vendors, etc. for the purpose of responding to their inquiries and/or escorting/directing them to appropriate personnel.
• Maintains a variety of records (manual and computerized) (e.g. files, substitute files, locker assignments, daily attendance, etc.) for the purpose of documenting activities, providing reference and/or conveying information.
• Performs general and project specific clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of supporting site activities with necessary materials.
• Prepares written materials (e.g. logs, reports, memos, notes, email, etc.) for the purpose of documenting activities, providing reference and/or conveying information.
• Responds to inquiries of staff, the public, parents and/or students for the purpose of resolving inquiry and/or providing referral information.

Other Functions

• Assists other personnel (e.g. accident reports, bus requests, computer, etc.) for the purpose of supporting them in the completion of their work activities.

Job Requirements: Minimum Qualifications

Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; common office machines; and office methods and practices.

Experience: Job related experience is desired.
Education: High School diploma or equivalent.