POSTING TYPE: Open Competitive
DEPARTMENT: Social Services
HOURS: Full-time Temporary up to six months and non-benefit eligible
HIRING RANGE: $22.33 - $25.12/hour (Salary Grade 105)
LOCATION: Northern Service Center, West Saint Paul, MN
UNION: AFSCME 306
CLOSE DATE: 4:30 p.m. on 2/13/2023

Come join us at Dakota County and "Be more"! The work County government does is unique. You will not be just another employee; you'll be a valued employee making a difference in the lives of Dakota County residents every single day. We employ nearly 2000 skilled individuals whose talents and contributions makes Dakota County a premier place to live and work. Will you be the next person to join us at Dakota County?

This position supports the Social Services front desk/reception area at our Northern Service Center. This role will be the first point of contact for callers, walk-in guests, and will support a variety of social services programs and provides a wide range of highly skilled administrative functions and tasks under limited supervision. This position is required to be in-office daily.

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• Associates Degree in business administration, human services or related field AND One (1) year of progressively responsible administrative experience in an office environment.

• High School Diploma AND Three (3) years of administrative experience in an office environment

• Current combination of education and experience to total 3 years.

• Candidate must be proficient at keyboard skills including typing at least 45 WPM.
• Valid Driver's License

• Experience with multi-line phone systems
• Experience with individuals with disabilities, mental illness, and/or substance use disorders
• Experience working with diverse populations and clients with limited English proficiency
• High level of skill with Microsoft Office applications
• Experience in electronic databases and records management systems

These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.

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  Assists with the answering of phone calls and supports the needs of walk-in guests. Direct calls to appropriate personnel or provide information to case managers and providers to resolve any concerns.
• Provides administrative support for multiple program areas, which may include processing background checks, managing incoming faxes, or completing work orders.
• Assists program staff with administrative activities related to social services intake and ongoing programs and services.
• Performs purchasing of supplies, business reply postage, business cards, etc.
• Serves as a resource regarding information maintained in state and county systems, as well as tracking or updating information in state and county systems.
• Processes program information, verifies and enters information into appropriate data systems specific to program, assuring data integrity.
• May be required to: schedule client appointments; organize, prepare, maintain forms, documents, and other program materials; maintain office equipment, call for maintenance.
• Recommends and develops internal work methods and assists with establishing new procedures and processes to accommodate administrative and program activities.
• Handles confidential client information with integrity and in compliance with legal regulations.
• Conducts internal audit of case components, whether fiscal or administrative, to ensure required compliance with state and federal mandates.
• Performs special projects in support of department programs.
• Demonstrates a commitment to support cultural diversity County wide, actively supports the County's diversity initiatives, and works to address the needs of diverse and underserved communities.
• Other duties as assigned.

• Knowledge of State, Federal and County guidelines for appropriate programs.
• Ability to deal effectively with multiple and sometimes conflicting demands while maintaining composure and professionalism. Demonstrates an understanding of and respect for the diversity of customers, co-workers, and supervisors, including individuals with a disability or whose first language may be other than English.
• Ability to work effectively with clients and staff from diverse cultural and ethnic backgrounds.
• Ability to recognize and comply with HIPAA and other data privacy regulations.
• Ability to audit and reconcile various financial records for accuracy related to program services.
• Knowledge of productivity application software (Microsoft Office, etc.).
• Understanding of mission and vision of department and program operational guidelines, business practices, staff needs, and client service outcomes.
• Considerable ability to conduct research, analyze, prioritize and coordinate work according to client and agency needs.
• Ability to utilize County electronic data management system to organize and manage confidential documents in a centralized method.
• Ability to problem solve while demonstrating good judgment.
• Ability to work independently and as a team member.