Position Information

Payroll Title: Blank Assistant 2

UC Job Code: 4723

Job Open Date: 2/7/23

Application Review Begins: 2/23/23; open until filled

Department Code (Name): UGED (Office of Undergraduate Education)

Percentage of Time: 50%

Union Code: CX-Clerical

Full Salary Range: $22.56 - $31.98/hr. - Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $22.56 to $31.98/ hr. The budgeted hourly range that the University reasonably expects to pay for this position is $22.56 - $25.09/hr.

Working Days/Hours: Monday - Friday 8:00 am - 12:00 pm or 1:00 pm - 5:00 pm

Benefits Eligibility: Mid Level Benefits

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement

The Testing Center works closely with faculty and department staff to streamline the exam scheduling process. With comprehensive policies and procedures in place, the Testing Center and the various auxiliary testing spaces throughout campus will provide a secure, quiet, and accessible environment for students to take their exams when alternative testing is requested.

Benefits of Belonging

Brief Summary of Job Duties

As a member of the Office of Undergraduate Education (UGED), the Testing Center Coordinator schedules tests through the Testing Center as well as the General Assignment Inventory. Oversees the daily operations of the Testing Center.

Required Qualifications

• High School Diploma or GED.
• Excellent written, verbal, interpersonal, and customer service skills.
• Excellent organizational, analytical, and problem solving skills.
• Excellent attention to detail and ability to work well under pressure with tight timelines and competing priorities in a demand driven, student focused, complex environment.
• General knowledge of disability accommodation issues.
• Must be able to set priorities, meet deadlines, and respond to internal and external requests in a timely manner.

Preferred Qualifications

• 1-3 years prior scheduling experience.
• 1-3 years experience working in higher education.
• 1-3 years experience working with students with disabilities, preferably in higher education.

Special Conditions of Employment

• This is a limited appointment - not to exceed 1,000 hours in a 12 month period.
• Satisfactory conviction history background check.
• Periodically may be required to work Saturdays during quarterly finals.
• UCSB is a Tobacco-Free environment.

Job Functions/Percentage of Time/Duties

• 90% Scheduling - The Testing Center Coordinator is responsible for scheduling the use of rooms within the Testing Center as well as from the General Assignment Inventory and other departmental reserved spaces for all proctoring accommodations between academic quarters and the summer. Responds to all scheduling requests to confirm, defer, or deny each request. Resolves minor scheduling conflicts and refers major conflicts to the supervisor for resolution. Independently manages the use of Testing Center rooms for academic room use: maintains direct communication with academic staff to determine departmental room use needs; conducts searches for available rooms across campus and facilities and updates Testing Centers electronic databases. Coordinates and requests academic one-time room reservations with the Office of the Registrar using Ad Astra Schedule System.
• 10% Administration - Responsible for day-to-day shared oversight (along with DSP) of student staff who provide proctoring and test-taking accommodations. Works with DSP to coordinate Testing Center operating hours for DSP students and proctors. Submits Building Access Request for operating hours during Finals Week. Orders office supplies through Gateway Module.

• UC Santa Barbara COVID-19 Information https://www.ucsb.edu/COVID-19-information
• University of California Policy on Vaccinations – With Interim Amendment https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
• August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement)https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/Order-of-the-State-Public-Health-Officer-Health-Care-Worker-Vaccine-Requirement.aspx

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Reasonable Accommodations

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