NOTE: **This application MUST be submitted through the State of Oregon's Job Opportunities Program - Workday. Please copy & paste this link into a new browser window:
https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/Trial-Court-Administrator-3_REQ-115263

This position is part of a classification study. The study may result in a change to the current job profile and salary in Spring 2023.

Interviews: will be in person and scheduled within three weeks after the application deadline.

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public.

We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

Benefits to you

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• The annual salary for this position is $95,292 - $155,232.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• We conduct a pay equity analysis for candidates new to OJD based on their education and experience before every offer of employment.

Position Highlights

OJD and the judges of the 22nd Judicial District are looking for an experienced leader as their next Trial Court Administrator (Trial Court Administrator 3) for the Crook County Circuit Courtin Prineville, Oregon, and the Jefferson County Circuit Courtin Madras, Oregon. The Trial Court Administrator reports to the Presiding Judge and has administrative authority for all aspects of personnel, revenue, information technology, capital asset management, and court operations.

You are responsible for all non-judicial court-related services mandated by Oregon Revised Statutes, OJD’s rules and policies, and the counties’ Supplementary Local Rules. You manage all operational and support programs of these courts. You will plan, develop, and implement short- and long-range policies, programs, and organizational changes. You will also liaise with community and statewide partners to advocate for programs, projects, and legislative actions. As statutory custodian of the record, you keep the court’s records, files, books, and papers.

Additionally, you will ensure that court staff have the training and support they need, the resources to do their work, and a positive working environment in which teamwork and cooperation encourage them to be their best professional selves.

We welcome all candidates who are inspired by our work and mission.

Our Ideal Candidate

Your competence, reliability, and eagerness to collaborate will help you manage employees, budgets, court facilities, and any special projects that arise while managing the courts. The courts need someone with exceptional managerial and supervisory skills who has applied best practices in a similarly sized organization. We need a leader who makes reasonable and informed decisions—someone who has experience building relationships among staff, stakeholders, and community partners. As the Trial Court Administrator, you will make difficult decisions that are best for the organization as a whole and consider the bigger picture when making those decisions.

Knowledge of court processes, governmental budgeting, and legal research/analysis is helpful because we are subject to yearly legislative changes that need to be implemented; these changes may be at the local or statewide level and involve our business processes and procedures, policies, or rules.

We are looking for someone who can effectively communicate orally and in writing and who is comfortable making presentations, interacting with the media, testifying in front of governmental committees, leading or serving on numerous intergovernmental committees, and facilitating meetings.

Application Process

• Workday times out after approximately 15 minutes of inactivity and all progress will be lost.
• REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter. Prepare your cover letter before starting your Workday application.
• REQUIRED: a completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.

Instructions for Cover Letter and Work History/Resume

Cover Letter

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.
• In the body of your cover letter, please include responses to each of the Requested Skills and Attributes listed below.
• Address the cover letter to the “TCA Hiring Committee.”

Work History/Resume

• Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name.

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application.

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified applicant must have a bachelor's degree in court administration, management, business or public administration, or a closely related field.

AND

At least four (4) years of recent management experience, preferably in court administration.

OR

Any combination of education and experience equivalent to seven (7) years of experience that typically supports the knowledge, skills, and abilities for the position.

Note: A juris doctorate degree from an accredited law school, or an advanced degree in court administration, management, business or public administration, or a closely related field may substitute for some of the required work experience.

Special Qualifications

(These must be verifiable.)
None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Experience managing an organization of similar complexity.
• Experience recruiting, hiring/recommending hiring, training, supervising, assigning/reviewing work, tracking/measuring/managing performance, investigating and responding to employees’ concerns and grievances, and implementing disciplinary actions—up to and including terminations.
• Experience planning, preparing, developing, and controlling a budget.
• Experience developing and maintaining professional relationships with the public, the media, and a variety of stakeholders.
• Experience fostering cooperative working relationships among staff and management.
• Experience developing and implementing policies, goals, objectives, and priorities in collaboration with others.
• Knowledge of, and experience with, court operations and both the administrative and judicial functions of a court.

Working Conditions

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is FLSA-exempt and ineligible for overtime compensation for hours worked in excess of 40 hours per week.
• Due to workload volume and scheduled meetings, work is periodically required during the lunch hour and after-hours.
• Considerable travel is required between the two courthouses in this judicial district (60 miles round trip). Occasional workday travel and overnight travel are required, including regular attendance at meetings throughout Oregon. Travel in inclement weather may be required.
• You must have a valid driver license and acceptable driving record—or be able to provide an acceptable alternative means of transportation.
• The high-volume, fast-paced courts and the operational environments work under statutory, policy, and other required timelines that require numerous quick decisions. Timely responses may require short turnaround times, and the issues to be addressed are often complex.
• Frequent contact with people from diverse backgrounds, with different levels of experience and knowledge, and who may be angry, confused, or experiencing trauma.
• The following office equipment may be used: phones (e.g., VoIP, smart, or satellite), OJD-assigned computer with multiple monitors, calculator, fax machine copier, and scanner.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the U.S. Department of Homeland Security’s I-9 formconfirming you are able to work in the U.S.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web pagefor additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.

Employee Benefits
Click hereto access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call 503-986-5930.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Job Type: Full-time

Pay: $7,941.00 - $12,936.00 per month

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Work Location: One location

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