Mission/Authority

This person will assist the all staff conference director in administrative planning and coordination of the following before, during and after the conference.

Essential Duties:

Logistics

• Coordinate and support regional admins with various receptions held during the conference (e.g., regional, camping, etc.)
• Coordinate with International Pre-conference needs.
• Administration of the conference registration and travel sites including customer service, management of data and running reports.
• Assist the conference director with logistics based on need.
• Coordinate the conference planning team meetings with the conference director.
• Coordinate storage and truck from CO to California for conference.
• Assist and support housing team with hotel room block.
• Assist and support work staff coordinator with registration/questions and assist VIP coordinators with their pre-con needs.
• Work with the conference director to schedule Planning Team calls and assist with planning team needs.
• Support the Travel Coordinator as needed.
• Work closely with Production Manager regarding breakfasts, small meetings, and needs.

Human Relations

• Be a customer service specialist; maintain a warm, personable manner by demonstrating flexibility and a positive attitude in difficult circumstances.
• Be the behind the scenes host of events.
• Address problem situations that arise and work to find solutions.

Communication

• Assist in executing the conference social media plan.
• Assist with on-site check in at the conference.
• Work with the Communications, Creative Services, Production Services and Mail Room Services as appropriate.

Office

• Proficiency in all Microsoft systems with strong skills in Excel to manage data involved in the conference.
• Organize and track all incoming correspondence from staff and other attendees.
• Set-up (including needed equipment) and operate a complete on-site conference office.

Working Conditions:

• Office environment; travel when necessary.
• Position is temporary through January 2023, full-time through March 2024.
• Position is full-time. Monday - Friday.
• The anticipated salary range for this position is anywhere from $18.36-$22.98 hourly depending on experience.

Education:

• College degree in related field desired.

Qualifications and Experience:

• Must represent Young Life in a professional and courteous manner.
• Must observe confidentiality.
• Previous experience in administrative support of a major project, preferably in conference / event planning.
• Previous Young Life experience desired.
• Strong written and verbal communication.
• Multi-task assigned projects autonomously to completion.
• Excellent organizational and analytical problem-solving skills.
• Familiarity with the hotel industry a plus.

Benefits:

• Medical, dental, and vision coverage (at no cost to you).
• Paid vacation and sick leave.
• 401(k) matching plan (up to four percent).
• Health club benefit.
• And more!

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.