Administrative Assistant

Department: Fire Rescue

Reports To: Fire Chief

Supervisory Responsibilities: None

Safety Sensitive: No

Classification: Full Time

Job Level: 3

Driving Status: Yes

Work Environment: The position primarily works in an office environment in the fire station.

Summary:

Perform a variety of clerical, secretarial and administrative tasks and provide administrative support to the Fire Chief, command staff, and the Fire Marshal; and assist in the daily administration of the department through contact with the career and volunteer staff and employees of the Township, and the general public

Essential Functions

• Provide clerical and administrative support to the Fire Chief, and other command staff officers; compile data, prepare reports, type correspondence, bulletins, and letters; update and file records.
• Provide clerical and administrative support to the Fire Marshal’s office; compile data, schedule fire inspections, coordinate invoicing/billing for fire inspections.
• Respond to customer inquiries in person or on phone.
• Compile operational statistics and prepare summary reports; perform data entry into Emergency Reporting software program.
• Schedule public education programs; maintain inventory of supplies and replenish stock as needed; interact with general public; schedule on-duty crews to perform programs.
• Assist with review and coordination of payroll with Human Resources department
• Prepare accounts payable and receivable documents, prepare copies and submit to Finance Office.
• Assist with use of social media and web platforms
• Perform any other related duties as required or assigned

Other Functions

• Thorough knowledge of office practices and procedures.
• Thorough knowledge of or ability to learn programs, services and operations, relevant to the Fire Rescue service

Physical Requirements

• Able to stand, sit and walk for extended periods of time and intermittently.
• Dexterity is mandatory as this job requires frequent use of hands and fingers.
• Ability to complete keyboard entry for extended periods of time.
• Ability to reach with hands and arms, push items overhead, occasionally stoop, kneel, or crouch.
• Ability to talk, hear, and see.
• Occasional lifting of up to 15 lbs.
• Ability to operate office equipment including computer and periphery equipment, copier, facsimile machine.
• Ability to operate a motor vehicle.

Competencies

• Oral and written communication skills
• Able to deliver both face-to-face and over the phone customer service.
• Can handle sensitive information in a confidential environment.
• Ability to use computer software including Microsoft Office.

Job Type: Full-time

Pay: $20.00 - $21.80 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location

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