Administrative Assistant - Culture and Finance Teams Job at Goodwill Keystone Area
Status:
Full Time
Job Type:
Administration
Location:
Lancaster Plum Street Office
Address:
1641 Old Philadelphia Pk, East S204 Lancaster PA
Job Code:
230016
Job Responsibilities:
Provides a range of technical and administrative duties in support of the Culture and Finance teams in a highly effective and efficient manner. Responsible for maintaining confidentiality, accurate information, and other records and correspondence necessary to support the teams. Assists with the development of written content, tracking of data and data reporting, and other activates to enable the organization to maintain a high level of customer service and to support the Culture and Finance teams.
A. Responsible for providing technical and administrative support to the CCO and CFO including, but not limited to the following:
- Creates and modifies documents such as reports, memos, and letters; including writing content, taking and transcribing minutes/notes, and preparing confidential correspondence and other documents.
- Provides support by attending team meetings, creating dashboards, spreadsheets and ad hoc reports; as well as conducting research to support team projects.
- Schedules appointments and makes reservations and travel arrangements.
- Composes or collects visual and written materials for meetings, speeches and presentations; including but not limited to text, graphics, and statistical data reports.
B. Greets and assists guests; coordinates food and beverages as required for meetings.
C. Responsible for office supply orders and ensuring timely receipt and adequate levels of inventory. Maintains office supplies inventory records.
D. Submits purchase orders for supplies, visa cards, legal invoices and other purchases as needed and on a timely basis. Assists with tracking various expenditures and providing accurate reports as requested.
E. Provides specific support to the Culture team including, but not limited to, the following:
- Preparing bulk mailings.
- Assists in maintaining the CRM system (FR50) to include: data entry, thank you letters, running queries/reports, and preparing donation export for Finance.
- Print, collate, package and ship items to retail stores.
- Order and ship name tags for retail and administrative employees.
- Approval and ordering of business cards, awards/plaques as needed.
- Assisting with the order fulfillment tracking for retail employee apparel orders.
F. Provides specific support to the Finance team including, but not limited to, the following:
- Backup for daily incoming mail responsibilities.
- Assists with weekly mailings and processing express shipments.
- Responsible for weekly invoice filing.
- Assists with data enter and reporting as needed.
- Mail merges for various annual reporting requirements.
G. Other duties as assigned.
H. Promotes an environment of workplace safety. Assures that duties are performed in a safe manner and safety requirements are adhered to.
I. Communicates progress, problems, and concerns to the Chief Culture Officer.
Job Qualifications:
- Associates Degree in Business Administration with two (2) years’ experience in the relevant field; or a combination of education and relevant experience which enables the individual to meet the standards and expectations of the position.
- Proficient in Microsoft Office Suite products.
- Must possess excellent time management and organizational skills.
- Must be able make sound decisions and handle to multiple tasks successfully.
- Must possess excellent communication skills.
- Must be possess analytical skills and have the ability to track and report data accurately.
- Must present self in a professional manner.
- Must be able to work maturely with confidential information.
- Ability to prioritize and organize work under minimal supervision.
- Ability to work beyond normal schedule as needed.
- Must possess a valid driver’s license and reliable vehicle.
- Ability to travel within GKA territory.
Other Relevant Job Information:
Salary Range $17.97 to $19.76 based on experience.
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