Are you interested in joining a cross-disciplinary design firm that is one of the most respected throughout the United States and around the world? With over 850 awards and projects of significance and impact, Sasaki is a dynamic environment for personal growth, contribution, and learning.

Sasaki is a 350+ person, world-class planning and design firm with a dynamic creative culture and a reputation and body of work that spans seventy years, working throughout the United States and internationally from our offices in Boston, Massachusetts; Denver, Colorado; Brooklyn, NY; and Shanghai, China. We are currently seeking a Junior Project Manager / Administrative Assistant to join our Boston, MA office. If you think you can add something special to our team and our practice, we would love to hear from you.

Role Description:

The successful candidate will be responsible for a range of operational support to ensure the smooth day-to-day running of the Sasaki PMO (Project Management Office). The successful candidate will be self-motivated, methodical, enthusiastic to work across a variety of office departments, and able to manage their time while being flexible to address needs as they arise.

Key Responsibilities:

• Create and manage project documentation, templates, and checklists
• Resolve and escalate project and operational issues in a timely manner
• Effectively communicate progress and escalations
• Interpret project needs and work to meet those needs, offer assistance and advice on standard practical issues
• Identify, develop, and deploy process improvements leading to service-level improvements and/or operational risk reduction
• Understand, follow, and demonstrate compliance with all relevant internal policies and procedures, as well as provide input to further development of best practices
• Conduct post-implementation review as needed
• Ad-hoc problem solving
• Interact with a wide range of disciplines
• Track and ensure completion of agreed upon tasks across multiple projects and stakeholders
• Ability to be firm about deadlines
• Manage expense reporting and overall administrative duties for assigned teams
• Prepare and modify documents, including project correspondence and reports
• Coordinate internal meetings
• Check in with team leaders at key milestones
• Maintain current list of external projects and associated schedules

Qualifications:

• The ideal candidate will bring a natural curiosity to learn about all aspects of Sasaki’s business and be able to leverage that knowledge to ensure project goals are met
• Excellent written and verbal communication skills
• Strong critical thinking
• Creative problem-solving skills and decision-making skills
• Outstanding influencing skills to unify and collaborate with teams with varied strengths
• Initiative, self-motivation and the ability to work independently
• Strong relationship-building skills particularly in a diverse, distributed team
• Sense of urgency when performing tasks and projects; ability to respond to shifting priorities
• Experience working with technical teams and on technical projects
• Willingness to learn and grow on newly-developed team