• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

• Provides administrative support for the Planning Department and assists staff with routine administrative tasks such as screening telephone calls, mail, e-mail, and other communications and initiating appropriate action/response; types, composes, edits, or proofreads various documentation.
• Maintains calendars and coordinates meetings, appointments, interviews, and/or other activities including, but not limited to travel arrangements, accommodations, conference registrations, and/or other related plans.
• Provides clerical support functions for meetings and other strategic initiatives including, but not limited to researching and booking meeting dates and locations, producing supporting materials, and producing meeting minutes.
• Responsible for the creation of board meeting agendas; preparation of board meeting materials; taking official public board meeting minutes; coordinating arrangements for meeting rooms/facilities, equipment, materials, meeting setup and cleanup.
• Responsible for the accurate execution of a number of budget related functions including, but not limited to assisting in the creation of an annual budget, monitoring and processing expenditures, drafting and processing financial forms, reconciling financial statements, and practicing sound budget management techniques.
• Processes accounts payable and financial documentation: reviews invoices for accuracy and researches discrepancies; assigns proper budgetary codes to invoices; prepares check requests and forwards invoices for payment; compiles budget information.
• Responsible for monitoring and processing department-level payroll functions including, but not limited to ensuring that payroll activities are executed correctly and processed on time.
• Compiles administrative and/or statistical data pertaining to department operations: consolidates data; enters data into computer; prepares reports/lists.
• Researches and investigates records and various information sources, compiles summaries, and composes and prepares correspondence, memoranda, reports, presentations, and other documents.
• Processes incoming/outgoing mail: sorts, organizes, opens, stamps, and/or distributes incoming mail; receives/signs for incoming mail/packages and delivers to appropriate personnel; processes outgoing mail.
• Maintains current manuals, City ordinance manuals, code books, and other reference materials.
• Maintains inventory of office supplies.
• Provides superior customer service by consistently operating in a friendly, courteous, timely, thorough, helpful, detail-oriented, and professional manner.
• Communicates with supervisor, employees, other departments, City officials, board/committee members, vendors/service providers, contractors, consultants, applicants, customers, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Offers flexibility and adaptability, especially during times of change.
• Posts/updates department-wide information on city/departmental web pages, bulletin boards, or other miscellaneous locations.
• Provides assistance and/or backup coverage for other employees or departments, including the City Manager’s Office, as needed.
• Serves as the primary point person responsible for implementing, monitoring, and continuously improving the employee onboarding efforts of the Development Services Division’s administrative team. This position’s onboarding responsibilities are extremely important and play a significant role in helping the Development Services Division achieve a higher level of performance.
• Performs general/clerical tasks, which may include making copies, sending/receiving faxes, entering data into computer, sorting/distributing incoming mail, or processing outgoing mail.
• Comply with all written City policies and procedures.
• Adhere to assigned work schedule as outlined in City and department attendance policies and procedures.

• Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Requires the ability to exercise judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.
• Highly organized and able to prioritize tasks and adapt in a dynamic environment
• Proficient use of computers and various computer-based programs such as Microsoft Office 365, Adobe Acrobat Pro, Laserfiche, Legistar and the internet.
• Knowledge of office administration procedures.
• Knowledge of public records and document research practices and methods.
• Able to work in a team environment; contribute as a team member and treat co-workers, subordinates and customers with respect.

• Must pass a drug screen and background check.
• Must have Class C Texas Driver’s License

The City offers a full complement of benefits:

Medical Insurance, Dental Insurance, Vision Insurance, Life and Accidental Death and Dismemberment Insurance, Long Term Disability Insurance, Legal Services, Flexible Spending Medical and Child Care, Employee Assistance Program, Supplemental Insurance; Paid Vacation and Sick Leave, Ten Paid Holidays. Texas Municipal Retirement System (TMRS) mandatory 7% employee contribution with City match of 2:1; 457 Deferred Compensation Plans; Tuition Reimbursement