Under the direction of the Senior Vice President, Associate Chief Medical Officer, and VP Managed Care Operations this position provides administrative support to leadership within Torrance Memorial IPA (TMIPA).

Major Tasks, Duties, and Responsibilities

· Provides administrative level support for managing calendars and schedules

· Provides administrative level support for meetings including Board of Directors, related BOD subcommittees, physician meetings, administrative meetings, and operational meetings

· Assists in the development of agendas, presentation materials, meeting packets, minutes, preparation and follow up.

· Provides administrative level support for correspondence

· Coordinates facilities and general office support for the TMIPA administrative office

· Coordinates facility and equipment maintenance requests – interfacing with external vendors and property manager as needed.

· Coordinates with HR for personnel security / badge access

· Ensures office supplies are managed

· Ensures mail and interoffice distribution is handled

· Responsible for file folder management and digital file management

· Maintains an organized and orderly environment

· Perform basic clerical and general office duties such as receiving visitors, answering and screening telephone calls, filing and opening and distributing mail.

· Provide administrative support services as needed for the administrative office(s).

· This position communicates with all departments of THA and its affiliated entities, as well as callers from outside the organization such as physicians, attorneys, services providers, vendors and the public at large. This position provides support to several managerial staff members and requires a high degree of tact and communications skills.

· Must be flexible and work in a fast-paced environment with rapidly changing priorities and many interruptions.

Position Requirements:

· High School Diploma/GED required. AA Degree desired

· Three years administrative assistant experience required; in a law firm, legal department or healthcare setting strongly preferred.

· Proficient at developing presentation materials

· Proficient in Excel

· Excellent proof-reading skills and grammar skills.

· Strong research skills.

· Excellent organizational skills and the ability to manage multiple projects at once.

· Excellent PC experience including Microsoft Outlook, Word, Excel, PowerPoint, Visio and similar software programs.

· Strong interpersonal and communication skills. Is capable of interpreting administrative level communication into specific deliverables.

· Able to type 55 words per minute

Job Type: Full-time

Pay: $22.90 - $34.22 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

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