DMV Back Office Administrative Assistant – Denver Motor Vehicle Job at City and County of Denver
About Our Job
This posting will accept applications until February 12th. Please apply as soon as possible.
About Denver Motor Vehicle
Denver Motor Vehicle (DMV) is authorized as an agent of the State Department of Revenue as outlined in the Colorado Revised Statutes to register and title vehicles and to collect, record, and deposit all taxes and fees prescribed for vehicles owned or operated by residents and business owners within the City and County of Denver.
Diversity in the City
The City and County of Denver is committed to cultivating a culture of equity, diversity, and inclusion. This commitment is woven into our values and belief that we are strongest when we embrace and celebrate our differences. We aim to have employees who are as diverse as our residents, with different perspectives and unique ways of thinking. If you share these values and our enthusiasm for equity, we encourage you to apply to join our team.
Denver Motor Vehicle is seeking an eager and dedicated individual to serve as a DMV Back Office Administrative Assistant who will provide administrative, procurement and programmatic support functions to the Motor Vehicle Administration Unit including the Director, Deputy Directors, and Fiscal Operations Supervisor daily by ensuring that assigned duties are conducted in a timely, accurate and equitable manner. This includes a variety of detailed and at times complex organizational tasks including but not limited to data entry ranging from basic to technical in nature; managing and organizing various internal documents electronically; word processing and producing/editing documents such as meeting agendas, policies, procedures, phone lists, asset lists, organizational charts, Gantt charts, process maps, dashboards and charts; generating reports from internal and external sources; handling of office supplies and equipment (procurement and maintenance); managing Outlook calendars and scheduling; preparing and processing branch and agency distributions (signs, documents, staff and new hire documents, employee engagement communications, employee handbook, standard operating procedures, etc.); database data entry; backup of team member duties as needed; and other administrative office duties as assigned. This position requires a high level of proficiency in the Microsoft Office Suite products. Successful applicants will exhibit a high level of attention to detail, strong organizational skills, and an ability to multi-task and function efficiently in a high-stress environment. Please note that this is not a customer-facing position.
Additionally, the DMV Back Office Administrative Assistant :
- Creates confidential meeting documentation and memorandum creation as needed
- Edits Newsletters, and Agency communications for content, clarity and grammatical errors as needed
- Assembles, adds, retrieves, labels, and organization of information from files and records including the share drives and paper files as required (including maintenance and audit annually)
- Creates and maintains tracking documents in excel (supplies, assets, fleet maintenance, etc.)
- Facilitates vendor/facility relations management (scheduling, submitting tickets, etc.)
- Greets visitors, takes messages, provides routine information, and refers problems to the appropriate person(s) for resolution
- Reviews and edits agency distributions for grammatical and spelling errors with subject matter expertise as is applicable
- Compiles data and copies information or data from one form to another including data exports to spreadsheets and presentations
- Distributes and/or arranges delivery of agency communications and distributions and other materials, operates a variety of office equipment, scans and makes copies of documents
- Acts as the note taker at all leadership meetings with the responsibility of completing notes within 72 hours of each meeting
This position requires an online assessment or test. Once you complete your application, if you meet the qualification for the position, you will receive an email from
AssessmentTeam@denvergov.org
with a link to the assessment or test. We recommend that you add
AssessmentTeam@denvergov.org
to your safe sender list. If you do not receive the email within 30 minutes of applying, please contact
AssessmentTeam@denvergov.org
.
About You
We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications:
- Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate.
- Experience Requirement: Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III).
- Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirement.
About Everything Else
Job Profile
CC1503 Administrative Support Assistant IV
To view the full job profile including position specifications, physical demands, and probationary period, click
here
.
Position Type
Unlimited
Position Salary Range
$20.90 - $31.35
Starting Pay
Based on education and experience
Agency
Department of Finance
Assessment Requirement
Administrative Professional
The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.
For information about right to work, click
here
for English or
here
for Spanish.
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