Document Control Specialist Job at Comerica Bank
Document Control Specialist, Lending and Trade Services. Michigan or California
The Document Control Specialist is part of the Document Preparation operations team. This role performs a detailed review and analysis of standard incoming loan documentation requests for multiple lines of business across all bank markets. The Specialist will act as the liaison and single point of contact for the lending groups and/or Corporate Legal. It provides direction to the Document Preparers and Quality Reviewers to coordinate the preparation of loan documents. These Loan requests contain varying levels of complexity which includes loans secured by various types of collateral such as: real estate, all assets, vehicles, and marketable securities.
Position Responsibilities:
The Document Control Specialist is part of the Document Preparation operations team. This role performs a detailed review and analysis of standard incoming loan documentation requests for multiple lines of business across all bank markets. The Specialist will act as the liaison and single point of contact for the lending groups and/or Corporate Legal. It provides direction to the Document Preparers and Quality Reviewers to coordinate the preparation of loan documents. These Loan requests contain varying levels of complexity which includes loans secured by various types of collateral such as: real estate, all assets, vehicles, and marketable securities.
Position Responsibilities:
- Analyzes multiple forms of loan approvals, existing loan documentation, and required due diligence documents (i.e., title commitments, survey's, flood determination, entity documentation etc.).
- Determines required documents necessary for the type of borrowing entity, collateral, including controls or covenants contained in the loan approval.
- Updates tracking systems with information used for communication and measurement of department service level agreements.
- Provides direction to the Document Preparers and Quality Reviewers to ensure the appropriate documents are prepared in accordance with the loan approval and/or instructions from Corporate Legal.
- Initiates direct communication, verbally and in writing, with lending groups, Corporate
- Legal and third-party Vendors to collect and validate information needed to proceed with the loan documentation request.
- Monitors and communicates receipt and progress of loan documentation request.
- Performs Document Preparer, Quality Reviewer or Due Diligence role activities based on business needs.
- Understands and maintains knowledge of legal and regulatory guidelines to assess risk in information obtained relative to commercial and consumer loan documentation requests.
- Identify additional actions to be taken.
- Trains and provides ongoing guidance to Document Preparers and Quality Reviewers on commercial and consumer loan documentation.
- Obtains and reviews required regulatory documents for accuracy and completeness.
- Completes regulatory activities to ensure compliance to regulations.
- Assists in drafting and ongoing maintenance of departmental procedures.
- Must have analytical experience.
Position Qualifications:
- Bachelor's degree from an accredited university OR 7 years of financial industry experience, including the handling of consumer, commercial and/or commercial real estate loan documentation
- 5 years of experience handling regulatory issues including perfection and recording requirements
- 3 years of experience working with mainframe systems, vendor-based systems, Microsoft Office
- 3 years customer service experience
8:00am - 5:00pm Monday - Friday
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