Executive Assistant Job at Ocean Spray
Ocean Spray is looking for a new Executive Assistant to join our team! We are looking for someone who maintains positivity and professionalism while building relationships crucial to the success of the organization. Someone who demonstrates strong interpersonal skills and a professional demeanor in appearance and behavior. This person will be responsible for maintaining strict confidentiality and a high level of integrity in all interactions working effectively with other departments while seeking solutions to business problems.
Position location: We're all about flexibility! This will be a
hybrid role based out of our corporate headquarters in Lakeville, MA or our Seaport Boston, MA location with Mondays & Fridays remote. #LI-Hybrid
A Day in the Life of the Executive Assistant:
- Leverage strong technical acumen to provide robust support while anticipating and adopting innovations in business-building digital and technology applications
- Provide high level and detailed calendar management - prioritizing and managing multiple calendars
- Communicate effectively thru verbal and written communication to all levels of the organization
- Acts as the gatekeeper prioritizing conflicting needs. Handles matters confidentially, expeditiously, proactively and independently and follows through on tasks until successful completion
- Suggests new processes/procedures to expedite projects and day-to-day workflow
- Monitors incoming invoices for processing and payment, track invoices through the payment process and providing information to the finance department
- Support leaders in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, calm, resourceful and efficient
- Demonstrates an openness to constructive feedback and a flexibility to adjust behavior or performance as needed
- Plan and execute departmental events and meetings
- Handles travel coordination and expense reimbursement
- Shared Responsibilities
- Works with others to ensure efficiency of the administrative and support functions
- May lead or collaborate on special projects or initiatives
What We Are Looking For:
- MS Office (Work, Excel, PowerPoint and Outlook) applications required
- High School Diploma required
- 3–5-years experience supporting top executives
- International travel & visa experience required
- Organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail required
- Strong problem-solving and decision-making skills required
- Strong interpersonal skills required
- Superior written and verbal communication skills required
- Ability to exercise confidentiality, tact and diplomacy
Compensation/Benefits:
- Competitive Base Salary
- Medical, Dental, and Vision Insurance on day one
- Performance Bonus
- 401K with up to 10% in matching contributions
- Bright Horizons Family Solutions – Back up care, tutoring, etc.
- Transgender benefits
- Fertility benefits
- Tuition Reimbursement Program
- Paid holidays and vacation days
- Up to $300 Fitness Reimbursement
- Up to $300 Massage Reimbursement
- Health Resources including Free Lyra membership, 1:1 Health Coaching and more.
- Access to LinkedIn Learning
Who We Are:
You might have our iconic cranberry juice in your fridge or have gotten into heated holiday debate about what’s better - canned or fresh cranberry sauce. But did you know that the hardworking people growing the superfruit in our products are 700 family farmers that own our cooperative? They entrust us with what is most precious to them to create new and innovative products that will delight consumers and grow this beloved brand today and into the future.
Team members, farmers, consumers and communities alike-we value what makes us unique and strive to connect our farms to families for a better life by living our values:
Team members, farmers, consumers and communities alike-we value what makes us unique and strive to connect our farms to families for a better life by living our values:
- Grower Mindset – We embrace our grower-owners innovative spirit and heritage through confidence, learning and focus on the future.
- Sustainable Results – Guided by purpose, we are focused on delivering results for our grower-owners.
- Integrity Above All – We are ethical, doing the right thing for our grower-owners, customers, consumers and each other
- Inclusive Teamwork – We build diverse and inclusive teams that strengthen our cooperative.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
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