EXECUTIVE ASSISTANT

We are the owners of multiple businesses and a consulting co, looking for an in-office Executive/Personal Assistant. We have a lively, boisterous, very busy office with a great Service team.

A little about us. We are: loyal, flexible, hardworking, friendly, and empathetic. We are a husband & wife team that values our team and our clients. We believe in education, serving our clients, team-building, and having fun.

You are: bright, helpful, organized, have a sense of humor, are a problem solver, have a sense of urgency, cheerful and confident.

Design Duties: Below is a sample - not all duties are listed

Managing correspondance between owners and team when owners are away

Putting together presentations and budgets for clients

Communicating and scheduling clients, vendors & contractors

Assistance with design project installations

Purchasing

Packing and shipping of materials

Ordering samples

Errands as needed

Social media updates

Special projects as needed

Vendor research

Operational/Admin duties: Below is a sample - not all duties are listed

Responsibilities

*Maintain the CEO’s appointment schedule

by planning and scheduling business and personal meetings, conferences, teleconferences, as well as coordinating and booking travel arrangements.

*Assists the President/CEO with daily administrative duties

and completes a broad variety of administrative tasks that include completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

Assists and *supports the CEO in preparing for meetings*, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary.

*Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.

Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the building.

Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidently as needed.

*Notify CEO of important dates

such as employee birthdays and anniversaries.

Manage sensitive matters with a high level of confidentiality and discretion.

Plan, coordinate, organize and help at various company meetings, events, and celebrations.

Receive and sort daily mail, filing appropriate documents accordingly.

Maintain inventory of the company’s supplies, reordering as needed.

Be easily assessable for after-hour travel, scheduling, and other needs.

Pick up deliveries and run errands as needed *for the CEO for both business and personal reasons.*

Owner's expense reports

Scheduling of meetings

Compliance and renewals of various licenses

General filing

The Executive Assistant will perform a wide range of administrative and office support activities and aide the CEO in facilitating the efficient operation of the organization.

May serve on special projects, committees, or act as manager or department representative.

Opens, distributes, reads/handles mail and emails as requested or required.

Admin/Personal Duties: Below is a sample - not all duties are listed

Scheduling travel

Arranging company car maintenance

Arranging property repairs

Personal errands

Ensuring owner requests are carried out

Requirements

Ability to travel on occasion

Ability to go to after hours networking events

Valid drivers license

Working vehicle and insurance

Must pass a background check

US citizen or work permit

Skills Required(Please do not apply if you do not have the skills required. Candidates that do not have these skill sets will not be considered.)

Previous job experience as an administrative, personal or executive assistant is highly perfered

Excellent written and verbal communication skills

Highly Proficient in MS Office. An extremely high understanding of Excel is required.

Associates degree or higher

Open-door management style: we welcome feedback in all areas.

An entrepreneurial spirit, fast paced environment, but with a strong belief in work-life balance.

Skills Preferred but not required

Adobe Photoshop

Adobe Illustrator

Bilingual Spanish a plus

Please send a resume and cover letter explaining why you are a good fit for this position.

Job Type: Full-time

Some weekend phone work

Monday to Friday

COVID-19 considerations:
We follow CDC guidelines and are committed to keeping our team healthy and safe.

Education:

Associate (Preferred)

Experience:

Administrative Assistant: 1 year on site

Job Types: Full-time, Part-time

Pay: $24,000.00 - $36,000.00 per year

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Pass Christian, MS 39571: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Required)
• Microsoft Powerpoint: 1 year (Required)

Work Location: One location

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