Position Summary

Summit Body has served the commercial truck and transportation industry in the Pacific Northwest for over 35 years building and upfitting dry vans, flatbeds and refrigerated vans. In 2021, Summit acquired a Seattle-area service center, which repairs and refinishes all makes and models of medium, heavy duty, specialty, and fleet vehicles.

Our Front Desk Receptionist/Office Specialist is a vital member of Summit Body’s staff; as the first point of contact for phone inquiries and visitors to the office. The position requires someone who has passion for assisting others, exceptional interpersonal skills, is good at assessing priorities, has an eye for detail and strives for accuracy.

Essential Duties and Responsibilities

• Customer service, including greeting and assisting site visitors, answering and directing phone, and maintaining customer waiting area
• Support Office Manager in maintaining office equipment and supplies, accepting payments, and A/R and A/P administration
• General clerical including inbound/outbound mail, scheduling appointments, maintaining file organization
• Prepare and file correspondence and documents as instructed, process incoming and outgoing mail, schedule appointments, and conduct other general clerical duties in support of all departments
• Work closely with the Office Manager to complete special projects and tasks.
• Comply with all federal and state regulations and Company procedures and policies.

Qualifications

• High school diploma or equivalent.
• Administrative or clerical experience in a business environment.
• Exceptional customer service skills; proactive and committed to following through to completion.
• Consistently demonstrates a polite and professional demeanor.
• Skilled at communicating information verbally and in writing so others clearly understand.
• Planning and organizational efficiency with attention to detail.
• Initiative, and displays curiosity and seeks opportunities to learn.
• Ability to effectively work in an environment where priorities shift frequently; remains calm in the face of adversity.
• Demonstrates honesty and integrity in all business practices.
• Proficiency with Microsoft Office applications, and experience with Access database, ERP and CRM software.

Work Hours

The Office Coordinator’s routine office hours are 7:45am to 4:30pm, Monday through Friday. They are expected to flex their work hours as required in support of the local management team as needs arise and encouraged to be visible to all the employees.

Compensation

Salary range of $19 - $21/hour DOE, health/dental/life insurance, paid vacation, 401K plan and ESOP participation.

Summit Body & Equipment is an equal opportunity employer. Nothing in the job description guarantees employment and/or restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Employee must be able to perform the essential functions of the job with or without accommodation.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Portland, OR 97211: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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