Medical Records Clerk Job at SB ADMINISTRATIVE SERVICES, LLC
SB Administrative Services is a Management Service Organization that has an agreement with Stony Brook Community Medical, PC to provide them with financial, management and accounting services.
Job Summary:
The purpose of this position is to create, maintain, audit and retrieve medical records by gathering appropriate information/forms and auditing charts for completeness and accuracy. Responds to requests for medical records. Candidates must be able to adapt to an ever changing, busy environment. Candidates must be reliable and a team player with a positive attitude, having excellent computer and verbal/written communication skills working closely with front office staff, personnel, physicians and insurance companies.
Essential Job Functions:
Responsibilities include but are not limited to:
- Initiates records for new patients; Compiles, verifies, and files medical records.
- Reviews medical records for completeness, assembles records into standard order and files records in designated areas. Ensures records are kept orderly and maintains filing system.
- Answers calls from clinical staff pertaining to medical records.
- Responds to correspondence requests for information from files according to established policies and procedures.
- Operates computer to retrieve data and file signed correspondence and reports.
- Verifies patient insurance eligibility prior to patients scheduled appointment.
- Responds to request for medical records, processes letters and reports, answers and directs telephone calls.
- May photocopy records and documents for billing and/or legal services. Sends and receives information. Mail out requests for records when presented with a properly completed medical release. Make copies of records in response to in-coming medical releases.
- Order forms and other necessary supplies when needed.
- Keeps supervisor informed of problems or issues.
- Communicates with attorneys and insurance companies regarding patient records.
- Complies with federal HIPAA regulation and polices for privacy and security of patient information.
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