JOB SUMMARY

Responsible for greeting customers, visitors, vendors and employees as they enter the facility. Properly answer incoming phone calls. Conduct safety orientation for all non-Magnolia employees, customers, visitors and vendors as needed. Assist the Human Resources department as needed with documentation, files, new hire orientation, updating, printing and binding employee handbooks, and other new hire paperwork. Maintain spreadsheets on various projects, including the employee personal contact information, vehicle information, parking passes, applications, Caught Ya Cards and safety orientation tracking.

Responsible for scheduling of conference rooms, posting outgoing mail and sorting incoming mail or other packages.

Responsible for ordering and receiving office supplies, ensuring cost control. This includes processing of the billing via Comdata reports.

Assist other departments as needed.

Participate in Safety meetings and projects.

DUTIES AND RESPONSIBILITIES

Greet guests, contact proper employee, conduct safety orientation. Answer incoming calls and transfer to appropriate employee.

Order, distribute and process billing for all office supplies

Schedule conference rooms for meetings, post calendar outside of meeting room

Post outgoing mail, receive and sort incoming mail and packages.

Scan and file documents

Assist applicants / schedule appointments for interviews as needed.

Prepare event fliers.

Process expense reports

Maintain current branch phone list.

Log and process Caught Ya cards (notify manager, HR, and send copy to HR for EE personnel file).

Responsibility for tracking of visitors in an emergency situation.

Maintain confidentiality of projects and information.

MINIMUM QUALIFICATIONS / SKILLS

High School Diploma or equivalent.

Experience with Microsoft Word, Excel, Outlook, and Publisher. Experience with postage machine and binding equipment is beneficial but not mandatory.