The Senior Executive Assistant will provide high-level administrative support to the CEO and other Executive Team members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects.

What will you do?

• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Maintain complex calendars and schedules, resolving any scheduling issues
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel (including multi-phase) and accommodations for executives. Prepare expense reports.
• Proactive planning for logistics related to international traveling including reservation booking, health and safety requirements, and between destination navigation
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Draft and prepare correspondence for internal announcements, board meetings, and other organizations the CEO or executives are involved with.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
• Interact with the board of directors, including managing logistics, travel and other duties as required.
• Ability to support technology needs for meetings
• Order and maintain supplies and arranges for equipment maintenance
• Other essential duties as assigned

What do we look for?

• Associates or Bachelor's degree or equivalent experience
• 8+ years of administrative or related experience working with CEO and Board of Directors
• High proficiency in MS Outlook, Excel, Word, and PowerPoint
• Ability to operate within a global matrix environment
• Ability to manage multiple priorities at once recognizing when to shift priorities
• Ability to raise issues appropriately and to proactively bring forward solutions
• Ability to effectively simplify and document ways of working and processes
• Strong communication skills both orally and in writing
• Highly polished and professional
• Extreme attention to detail