Job Description

The Administration and Finance Assistant reports directly to the Director of Administrative Services and serves as the initial point of contact for the office in an administrative assistant role. The administrative assistant is a critical member of the Administration and Finance team providing back up support to the Director of Administrative Services and College Architect.

Job Duties

DUTIES AND RESPONSBILITIES:
1. Performs necessary tasks with minimum supervision.
2. Maintain confidentiality with regard to sensitive work-related information.
3. Must be timely, organized, self-disciplined and a problem solver.
4. Demonstrates exceptional adherence to work schedules and all college policies and procedures. 5. Maintains an effective working relationship with college personnel, students and the community and demonstrates the ability to work effectively with a diverse group of administrators, faculty, staff and students.
6. Processes telephone calls in an effective and efficient manner.
7. Produces letters, reports and minutes from rough drafts.
8. Takes minutes at all meetings assigned by the Director of Administrative Services and College Architect.
9. Composes routine correspondence.
10. Maintains an accurate and complete filing system including electronic and physical files.
11. Utilizes word processing, email, and spreadsheet skills.
12. Assists in maintaining travel and other associated reports.
13. Assists in the monitoring of expenditures and revenues.
14. Assists in planning, scheduling and implementing meetings and coordinates arrangements for refreshments, meals, equipment and other requirements.
15. Assists in planning and implementing routine responsibilities and functions.
16. Assists in the preparation of monthly reports, as assigned, for the Board of Trustees.
17. Prepares quarterly and semi-annual reports for submission.
18. Assists in the scheduling of college vehicles for the District Office fleet.
19. Processes check requests and purchase orders as needed.
20. Assists in maintaining inventory for office.
21. Annually, through the MGCCC Employee Development Program, the successful candidate shall complete a minimum of 15 hours of work-related training utilizing internal training venues as well as approved external training offerings.
22. Performs other duties as assigned by appropriate personnel.

Mandatory Qualifications

Desirable Qualifications

EEO Statement

Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, religion, color, national origin, sex, age or qualified disability in its programs and activities. The college complies with non-discriminatory regulations under Title VI of the Civil Rights Act of 1964 and Title IX, Education Amendments of 1972 of the Higher Education Act. For further information, contact the Compliance Officer, P.O. Box 609, Perkinston, Mississippi 39573, telephone number 601-528-8735, email address compliance@mgccc.edu.

The College:

The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, Mississippi Gulf Coast Advanced Manufacturing and Technology Center, Gulfport, MS; Keesler Center, Biloxi, MS; West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS.

State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs.

Classification

Staff

Open Date

02/10/2023

Close Date

02/23/2023

Open Until Filled

No

Special Instructions to Applicants

For more information on the position, please contact (Name, Address, Phone, and Email):

Ashley Rollin
Director of Administrative Services-District Office
51 Main Street
Perkinston, MS 39573
601-928-6672
ashley.rollin@mgccc.edu