Contract Administrator, remote

About Us

As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

We’re focused on a people-first culture for our system’s patients and our professional family. That’s why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees’ personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development—and we recognize success at every step.

Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

GENERAL SUMMARY / OVERVIEW

The Contracts Administrator II is an active member of the Mass General Brigham Research Management office, and a point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women’s Hospital, Massachusetts General Hospital, and other institutions within the Mass General Brigham system. The Contracts Administrator II is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The Contracts Administrator II will proactively address the demands of research grant administration by providing exceptional customer service to Partners’ distinguished research community and collaborators in their pioneering efforts in science and medicine.

The Contracts Administrator II works directly with a team of Agreement Associates and other Contracts Administrator, by supporting various contracting/subcontracting functions.

This position can be performed remotely in most U.S. states.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Assist Agreement Associates to manage a large volume of agreements, including new incoming and outgoing subawards, incoming foundation awards, confidentiality agreements, and data use agreements
• Perform review and negotiation of terms and conditions for templated incoming subawards and foundation awards, working with Agreement Associates and Team Leads for execution
• Process standard agreements that do not require institutional signature
• With guidance from the Agreement Associates, draft outgoing Subawards and Clinical Site Agreements flowing down terms and conditions from a sponsor
• Initiate and follow through on financial and conflict of interest policy vetting of international collaborators
• Field inquiries and communicate institutional policy, procedure and documentation requirements as they apply to the contracts they’re processing
• Outreach to sponsors and collaborators to follow up on contract status
• Establish and maintain electronic records pertaining to contract actions in compliance with institutional and sponsor policies
• Assist in the creation of and maintenance of an electronic library of contracts, inputting statuses and supporting documentation where appropriate
• Support and assist the Agreement Associates with the processing of large-scale projects with multiple outgoing agreements
• Assist in the resolution of problems related to agreements they’re processing, such as budgeting, compliance and reporting
• Work with other team members to review and update processes and guidance documents
• Expected to participate in special projects as necessary
• Assume additional responsibilities as assigned

QUALIFICATIONS

2-5 years of experience in contracting, research administration, legal assisting/paralegal or clinical research coordinator role. Law school or law school internships may be substituted for some experience.

Bachelor’s Degree preferred

SKILLS/ABILITIES/COMPETENCIES

Must possess ability to thrive in a busy, high-volume, and deadline driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests

Proficiency in Microsoft Office Suite

Excellent problem-solving skills

Excellent verbal and written communication skills

Strong organization and communication skills with a focus in customer service

Mass General Brigham is an Equal Opportunity Employer & by embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.