JOB DESCRIPTION

Position Title: Director of Grants and Contracts

Department: Tribal Administration

Reports To: Tribal Chief and Vice Chief

Rate of Pay/Category: $29.92 - $41.61 / B

Status/Term: Full-time, Exempt

JOB SUMMARY:

This person is responsible for the overall effective and efficient performance of the Grants and Contracts Department of the Penobscot Nation. The Director communicates the Directors of all departments to discuss department management on both programmatic and financial management of their programs. Assist in contract or grant preparation to the fullest. Overall monitoring of all contracts; including financial compliance and preparation of financial data to be submitted to HIS-Nashville program Office.

ESSENTIAL DUTIES/RESPONSIBILITIES:

1. To organize the Grants and Contracts Department to perform at its maximum capabilities.

2. To monitor all PL-94-638 government contracts and all other fellowship grants and contracts which the Penobscot Nation shall enter into to stay within programmatic and financial compliance.

3. To review all expenditure requests prior to going to finance for allowable cost monitoring and compliance.

4. To authorize purchase orders for our chases made on contact or grant funds.

5. To assist the directors in the overall management of their programs or any specific situation in a program at the request of the director.

6. To assist directors in the development of contract/grant proposals using a team approach.

7. To be the liaison for directors and funding agencies, keeping both informed of progressive changes.

8. Maintaining a centralized contract/grant file containing all pertinent grant information, actual grant, modifications, all communications, budget information, reports and other data.

9. To submit all required reports and other special correspondence to the designated offices as described in the contracts/grants in a timely manner.

10. To report all information concerning availability of funds to the appropriate departments.

11. To submit monthly reports to the office of the Tribal Chief and Vice Chief as well as weekly progress notes.

12. To maintain financial compliance and the discreet coordination of the HIS financial reporting system.

13. To Monitor and review all HIS expenditures as well as BIA and other contacts for financial compliance.

14. To report the monitoring results to both Director of IHS and the Tribal Chief and the Vice Chief.

15. To prepare necessary monthly financial data for the IHS program to be submitted to HIS-Nashville.

KNOWLEDGE/SKILLS/EXPERIENCE REQUIREMENTS: (education required/preferred, skills required/preferred, years of experience required/preferred)

A degree in business related field with emphasis on management and/or accounting.

Supervisory experience.

Previous experience with non-profit contractual and compliance and government contracts.

Ability to communicate clearly in writing and speaking.

Ability to organize and implement accountability systems for government compliance.

Knowledge of computer usage.

Indian Preference will be adhered to in accordance with the Penobscot Nation Personnel Policies and Procedures.

LICENSES/CERTIFICATES/REGISTRATIONS: (driver’s license, professional licensing/certification)

PHYSICAL DEMANDS/CONDITIONS/REQUIREMENTS: (physical requirements of position, job environment/conditions)

Pre-employment physical will be conducted in accordance with the Penobscot Nation Personnel Policies and Procedures. Native American preference will be adhered to in accordance with the Penobscot Nation Personnel Policies and Procedures

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on an individual basis upon request

We do not accept Indeed applications. For a Penobscot Nation application, please visit the website below. Send applications to human.resources at penobscotnation.org.

Job Type: Full-time

Pay: $29.92 - $41.61 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Relocation assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Old Town, ME 04468: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Negotiation: 1 year (Preferred)

Work Location: One location

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