Executive Assistant

Start something good. Empower your career. Become an employee owner at Cenlar.

Employee owners have made Cenlar the nation’s leading mortgage loan subservicer. Our unique culture is defined by our core values of respect, trust, integrity and care. Company ownership, a promote-from-within philosophy, and opportunities for continuous professional growth make Cenlar a great place to launch or boost your career. Consider this opportunity to join our team as an Executive Assistant.

The Executive Assistant is responsible for providing support to senior executives. Duties include scheduling of appointments, preparation of external/internal correspondence, telephone and visitor screening, travel arrangements, coordination of meetings and receptions, preparation of presentation materials and maintenance/filing of documents. This position may coordinate the work of one or more secretaries and administrative assistants. The Assistant works with limited direction from the senior executive and possess thorough knowledge of the organization. Incumbents have the proven ability to make sound judgments on a day-to-day basis regarding assigned and ad hoc duties. Due to the nature of their roles, individuals in these positions have regular contact with important clients, industry officials, and senior management in other firms.

Responsibilities:

• Provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public
• Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles
• Schedules and coordinates travel, appointments, webinars and meetings
• Creates meeting minutes and action items, as well as follows up to ensure that action items are being completed in a timely manner
• Responsible for information preparation, company records management, data analysis, and representing the executive to others
• Creates reports, charts, budgets and other presentation materials for the executive
• Handles confidential information and communications
• Other duties as assigned
• Appropriately assess risk when business decisions are made, include but not limited to compliance and operational risk. Demonstrate consideration for Cenlar’s reputation as well as our clients, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues, as well as effectively supervise the activity of others and create accountability with those who fail to maintain these standards.

Qualifications:

• Associate’s degree required; Bachelor’s degree preferred
• Minimum of 3 to 5 years of administrative or executive support experience required
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)
• Attentive to detail, organized, and thorough, with a desire for continuous improvement
• Excellent written and verbal communication skills
• Deadline focused and adaptable to changing priorities
• Exceptional interpersonal skills
• Ability to facilitate communications technology, such as conference calls and video conferencing
• Must maintain comprehension of company's operation and procedures
• Uses discretion and judgment and knowledge of organization to facilitate the executive's activities
• Work is generally independent and collaborative in nature

Total Rewards:

As an employee-owner at Cenlar, you’ll receive an outstanding benefits package that includes paid medical, dental, and life insurance, 401(k), and tuition assistance as well as opportunities for training and professional advancement.

Cenlar is a drug-free workplace and an equal employment opportunity/affirmative action employer M/F/D/V/SO.