Executive Assistant Job at Industrial Wood Technology
IWT’s Mission:
Our mission is to lead the lumber industry by endlessly pursuing innovation, taking today’s products and making them better for tomorrow.
Executive Assistant Position Overview:
The Executive Assistant will perform a variety of administrative tasks and support our company’s managing partner in line with these key competencies:
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Timeliness and Accuracy - Ensure that all functions of this role are completed accurately and in a timely manner.
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Organization - Do everything possible to ensure that the company’s managing partner’s time is used as efficiently and effectively as possible.
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Communication - Maintain open and clear lines of communication between all teams within our organization, as well as our customers and vendors.
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Confidentiality - Maintain strict confidentiality when dealing with any information relating to the company, its business and its partners.
Responsibilities:
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Act as the point of contact among assigned parties, including executives, employees, clients and other external partners
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Manage information flow in a timely and accurate manner
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Manage managing partner’s calendars and set up meetings
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Make travel and accommodation arrangements
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Format information for internal and external communication – memos, emails, presentations, reports
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Take notes during meetings
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Screen and direct phone calls and distribute correspondence
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Organize and maintain confidential documents
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Assist with general office management as assigned
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Coordinate various projects as assigned by managing partner
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Always maintain a polite and professional demeanor
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Maintain proper communication across all levels of the organization
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Maintain a positive relationship with vendors and customers
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Other duties as assigned
Qualifications:
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Work experience as an Executive Assistant, Personal Assistant or similar role
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Outstanding organizational and time management skills
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Discretion and confidentiality
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Proficient in Excel, Word and Google Sheets
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Ability to execute multiple projects and assignments with high attention to detail
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Strong written and verbal communication skills to effectively communicate with colleagues, customers and vendors
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Files and records maintenance experience
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Operations and administrative support experience
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Associate’s degree in business or other related field is a plus
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