HOA Administrative Assistant/Receptionist Job at HBS Management Solutions
We are a leader in our field and looking for a HOA Administrative Assistant/Receptionist to join our team!
This role is the face of our Company, both on the phone and in person. Ideal candidate loves to assist others and problem-solve to ensure exceptional service from start to finish. We are looking for a team member who goes above and beyond with all tasks that lead to a productive workplace. We are growing! Come join us and represent our growing list of luxury communities! Great company. Great benefits.
Responsibilities and Duties
- Answer all incoming phone calls in a professional, friendly, and efficient manner
- Transfer phone calls to appropriate individual
- Warm greeting for all walk-ins
- Accept payments from Owners and provide receipt
- Take outgoing mail daily to downstairs pick-up bin
- Track supply requests and inventory
- Assist with mailings – stuffing envelopes, metering mail
- Outgoing phone calls for Community notification (as needed)
- Check kitchen and reception area cleanliness prior to leaving each day
Occasional Tasks Include
- Conference Room set-up before each meeting:
- - Clean/wipe down table and chairs
- - Check room temperature
- - Filling water carafes
Qualifications and Skills
- Microsoft Office Suite knowledge
- Customer-Service oriented disposition
- Excellent phone manners and listening skills
- Attention to detail and impeccable follow-through
- Team player and receptive to guidance
- Reliable transportation
Job Type: Full-time
Pay: From $14.50 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Experience:
- Customer service: 1 year (Preferred)
Work Location: One location
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